Executive Administrative Assistant

Role Overview

The Executive Administrative Assistant keeps senior leaders’ time, communications, and day-to-day coordination on track in a fast-moving cybersecurity technology company. Alongside managing schedules and travel, this person supports operational projects and helps establish practical systems as the business grows, while treating sensitive information with discretion.

Key Responsibilities

• Manage C-suite calendars, arrange meetings, address scheduling conflicts, and share the information participants need to prepare.
• Plan domestic and international business travel, including flights, lodging, ground transportation, and related arrangements.
• Use Google Workspace to prepare documents and presentations, maintain records, and organize shared files.
• Coordinate communication between executives, internal teams, and external contacts, responding with professionalism and good judgment.
• Assist with expense reporting, investor meetings, team events, and other executive or operational requests.
• Contribute to cross-functional coordination and help executives follow through on priorities.
• Support the development and upkeep of administrative processes that can accommodate a growing company.

Requirements & Qualifications

• At least two years of experience providing administrative support to senior executives.
• Experience in a startup or technology setting is preferred.
• Strong working knowledge of Gmail, Docs, Sheets, Slides, and Drive.
• Demonstrated ability to manage executive calendars, travel logistics, reporting, and administrative coordination.
• Excellent organization and time-management skills, including the ability to handle competing priorities.
• Adaptable, resourceful problem-solving approach in a changing work environment.
• Clear, professional communication skills and confidence coordinating with varied stakeholders.
• Discretion and sound judgment when handling confidential business or personnel information.
• A bachelor’s degree in business administration, management, office administration, or a related area is estimated for this position.

What We Offer / Why Join

This role offers the opportunity to support company leadership and contribute to the operational foundations of an AI-focused managed detection and response business.