Document Controller

Role Overview

The Document Controller keeps engineering and construction project information organised, current and moving through the right review channels. Working with clients, contractors, consultants and internal teams, this role supports timely submissions, reliable project records and responsive day-to-day coordination.

Key Responsibilities

• Maintain document registers and transmittals, track revisions, and follow submissions through review and approval.
• Use client and contractor portals to submit project documents, manage queries and monitor approval status.
• Compile and coordinate technical submittals, shop drawings, material submissions and consultant response submissions.
• Prepare company prequalification and vendor registration packages, and coordinate initial communications with prospective clients.
• Monitor the company’s shared email inbox, respond to routine enquiries and route correspondence to the appropriate teams.
• Answer calls to the main telephone line and direct callers to the relevant personnel.
• Update Excel trackers, maintain project files and prepare periodic progress reports, checking information for accuracy.

Requirements & Qualifications

• Diploma or bachelor’s degree.
• Practical knowledge of document control procedures, revision management and approval tracking.
• Familiarity with technical submittals, shop drawings and consultant response workflows.
• Proficiency in Microsoft Excel and other Microsoft Office applications, including maintaining project tracking sheets.
• Strong organisational, communication and coordination skills.
• Ability to handle competing tasks carefully while maintaining accurate records.