Distribution Assistant

Role Overview

This role manages company truck operations, from vehicle checks and route planning to loading, delivery and proof of receipt. Reliable, safe and accurate transport helps ensure customers and internal teams receive goods as expected, while making effective use of the fleet for revenue-generating work.

Key Responsibilities

• Inspect trucks before journeys, record defects promptly and maintain accurate daily, weekly and monthly records of vehicle use, mileage, maintenance and expenses.
• Plan weekly routes and coordinate deliveries and collections to meet on-time, in-full and error-free service expectations.
• Verify goods loaded and offloaded, protect products in transit, and obtain customer stamps as proof of delivery.
• Monitor fleet performance and submit monthly reports, including vehicle operations, costs, mileage and maintenance.
• Follow scheduled servicing requirements, keep vehicles clean and secure, carry out minor repairs where appropriate, and arrange other repairs through authorised dealers.
• Comply with road traffic laws and company safety requirements; report accidents in line with company and statutory procedures.
• Use the assigned fuel card only for approved business, track its transactions and submit fuel receipts by the fifth day of each month.
• Take part in site safety, continuous improvement and food safety activities, and promptly report quality or food safety concerns.

Requirements & Qualifications

• Diploma qualification.
• At least three years of driving experience and a BCE driving licence.
• Strong time-management skills and the ability to prioritise, coordinate and manage several tasks.
• Good verbal and written communication skills.
• Ability to work with minimal supervision and handle confidential information responsibly.
• Commitment to safe driving, including wearing a seat belt, ensuring passengers are buckled up, avoiding impaired driving, and not using a mobile phone while driving except through permitted hands-free or mounted equipment.
• Ability to maintain vehicle and delivery records accurately and follow requirements for vehicle registration, insurance and fuel-card documentation.