Assistant Project Coordinator – Security & ICT Projects

Role Overview

This position keeps Security and ICT installation projects moving from kick-off to final handover. You will coordinate engineers, technicians, and subcontractors across multiple sites while staying on top of schedules, materials, and client communications. Your work directly protects project timelines and ensures that every installation is delivered to specification and compliant with safety standards.

Key Responsibilities

• Prepare and update project schedules, work plans, and resource allocations for Security and ICT projects.
• Lead coordination of kick-off meetings, site mobilisation, and day-to-day activities for engineers, technicians, subcontractors, and suppliers.
• Monitor progress against deadlines, chase overdue actions, and flag potential delays before they impact delivery.
• Organise site surveys, installation, testing, commissioning, and handover, making sure teams have the right tools, materials, documents, and site access.
• Serve as the single coordination point for clients, consultants, contractors, and internal departments, and drive action items from meetings to completion.
• Maintain accurate records: work schedules, site reports, progress updates, variation requests, and completion documentation.
• Manage procurement requests, equipment delivery, inventory reconciliation, transport, permits, and accommodation for field teams.
• Support quality inspections, identify risks and technical issues, and reinforce HSSE policies on every site.

Requirements & Qualifications

We are looking for a candidate with a technical foundation and hands-on coordination experience in project-based environments. The following are required:

• Bachelor's degree or diploma in electrical engineering, electronics, telecommunications, information technology, computer engineering, or a related technical field.
• At least 2 years of project coordination, project support, or technical operations experience in Security Systems, ICT, ELV, Telecommunications, or Systems Integration.
• Demonstrated ability to coordinate technical teams and manage multiple project activities at the same time.
• A practical understanding of project coordination principles, project lifecycle management, and delivery milestones.
• Experience preparing project documentation, schedules, reports, and progress updates.
• Working knowledge of Microsoft Office; familiarity with Microsoft Project, Trello, Asana, or similar project management tools is an advantage.
• Ability to interpret technical drawings; basic AutoCAD knowledge is desirable.
• A valid driver's licence is an added advantage.

Preferred technical exposure: experience supporting projects involving CCTV and video surveillance, access control, time and attendance, intruder alarms, fire detection and suppression, structured cabling, fibre optic installations, networking infrastructure, wireless solutions, audio visual (AV) systems, or data centre/ICT infrastructure.