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UMass Chan Medical School is seeking a detail-oriented and proactive Administrative Associate I to support its department operations. This entry-level opportunity is suitable for individuals with strong organizational skills, excellent communication abilities, and an interest in contributing to a leading healthcare and education institution.
The successful candidate will provide administrative support by managing records, preparing reports, coordinating schedules, assisting with travel arrangements, and processing financial documents. This role offers a flexible work environment with primarily remote work and occasional on-site requirements.
Key Responsibilities:
• Perform data entry and prepare reports to support departmental activities.
• Assist with travel arrangements, scheduling, logistics coordination, and travel documentation.
• Process and track invoices, payments, requisitions, and expense reimbursement documents.
• Prepare meeting materials, agendas, notes, and presentations.
• Type, edit, and proofread documents to ensure accuracy and professionalism.
• Manage calendars, schedule meetings, interviews, conferences, and appointments.
• Handle phone calls, correspondence, mail distribution, and routine administrative communication.
• Maintain organized filing systems and departmental records.
• Order and manage office supplies to support daily operations.
• Provide additional administrative support as required.
Requirements:
• High school diploma or equivalent experience.
• Entry-level candidates with 0 years of experience are encouraged to apply.
• Specialized secretarial or administrative training is preferred.
• Proficiency in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
• Strong organizational, written, verbal, and interpersonal skills.
• Ability to prioritize multiple tasks and solve problems efficiently.
• Ability to work effectively in a fast-paced environment.
Strong knowledge of:
• Microsoft Office Suite
• Administrative Operations
• Data Entry & Record Management
• Calendar & Travel Coordination
Benefits:
• Medical, Dental, and Vision Insurance
• Paid Time Off and Holidays
• 401(a) Retirement Plan with Employer Contributions
• Professional Development Opportunities
• Flexible Work Arrangements
• Inclusive Work Environment
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