Administrative Assistant

Role Overview

As a remote Administrative Assistant, you will help the CEO and COO stay focused on leadership priorities by keeping schedules, communications, meetings, and follow-ups organized. Your work will also support day-to-day coordination across a healthcare and mental health services organization, where discretion and accurate handling of sensitive information are essential.

Key Responsibilities

• Manage recurring administrative workflows and coordinate the CEO’s and COO’s calendars, appointments, meetings, and travel.
• Arrange leadership meetings by preparing agendas, recording decisions and notes, and tracking follow-up actions through completion.
• Draft, format, and proofread executive emails, presentations, reports, and other business documents.
• Review incoming requests and communications, determine priorities, and prepare responses when appropriate.
• Assist with expense records and reimbursement submissions for executive leadership.
• Track project milestones, deadlines, deliverables, and leadership commitments; flag items that need attention.
• Help coordinate conferences, special initiatives, employee milestone gifts, and logistics for virtual and in-person events.
• Use Google Workspace, Salesforce, Monday.com, and related administrative systems while safeguarding confidential clinical, employee, and business information.

Requirements & Qualifications

• Bachelor’s degree.
• At least two years of experience in administrative support or customer service.
• Experience handling confidential information and carrying out detailed administrative work.
• Strong written and spoken communication skills, sound judgment, and a professional approach to customer service.
• Ability to support C-suite leaders remotely, work independently, and manage competing requests and deadlines.
• Excellent organization, time management, and problem-solving abilities.
• Proficiency with Google Workspace and administrative software; familiarity with Salesforce and Monday.com is preferred.
• Experience with electronic health record or electronic medical record platforms is an advantage.

What We Offer / Why Join

• Medical, dental, and vision insurance, plus a 401(k) plan with employer match.
• Three weeks of front-loaded paid time off, with increases tied to milestones, additional paid holidays, and an annual office closure from December 25 through January 1.
• Flexible benefit reimbursement and access to mental health care options and wellness programs.
• Referral bonus opportunities, professional development, and volunteer impact days.