Administrative Assistant

Role Overview

This remote Administrative Assistant helps leaders and departments keep daily work on track through scheduling, meeting preparation, document management, and expense coordination. The role supports smooth healthcare administrative operations by handling details accurately, protecting confidential information, and helping teams stay organized. Candidates must live in the Dallas/Fort Worth area and be available to travel up to 25% for business activities.

Key Responsibilities

• Manage calendars and coordinate meetings and day-to-day schedules for multiple leaders.
• Prepare meeting invitations, agendas, presentations, and related materials, then track follow-up actions.
• Create and organize documents, reports, files, contact lists, templates, and shared resources.
• Arrange business travel and itineraries, and process expense reports, purchase orders, invoices, and related transactions.
• Provide logistical support for department meetings, training sessions, team events, and other business activities.
• Respond to routine administrative requests, balance competing priorities, and escalate issues when appropriate.
• Assist with new team member onboarding, collaborate on improving administrative workflows, and provide backup support to colleagues.

Requirements & Qualifications

• High school diploma required; bachelor’s degree preferred.
• Two to five years of experience in administrative, office, clerical, or comparable support work.
• Practical experience coordinating schedules, documentation, travel, expenses, and team logistics.
• Advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong organization, communication, time management, accuracy, and follow-through.
• Ability to handle several priorities in a fast-paced setting while maintaining confidentiality.
• Project management experience and healthcare industry experience are beneficial.
• Must reside in the Dallas/Fort Worth area and be able to travel up to 25%.

What We Offer / Why Join

• Medical, dental, and vision coverage.
• 401(k) plan, paid time off, disability insurance, and life insurance.
• Additional employee benefits.