Administration Assistant

Role Overview

Reporting to senior management, the Administration Assistant is the operational anchor of the office, managing the daily administrative tasks that keep the workplace running efficiently. This role covers facilities, records, vendor coordination, and executive scheduling, ensuring leadership can focus on strategic priorities. The right candidate is highly organized, proactive, and comfortable balancing multiple workstreams at once.

Key Responsibilities

• Oversee day-to-day office operations, serving as the primary liaison for external vendors, repair technicians, and landlords to ensure a clean, safe, and well-maintained workplace.
• Keep office supplies, stationery, and equipment well-stocked by monitoring inventory levels, tracking consumption, and placing orders before items run out.
• Organize and maintain both paper and electronic filing systems so that contracts, documents, and company records are stored securely and can be retrieved quickly.
• Take