Admin & Permits Coordinator (Events)

Role Overview

The Admin & Permits Coordinator manages the paperwork and approvals that allow performances, concerts, private functions, and corporate events to proceed at TODA in Dubai. From checking artist documents to connecting permit details with ticket listings, this role keeps event records accurate and helps ensure approvals are in place before events are announced or delivered.

Key Responsibilities

• Prepare and submit applications for event permits through the DET portal.
• Gather and check artist and event documents for completeness before filing applications.
• Arrange venue no-objection certificates and follow up with licensed agencies for required approvals.
• Create ticket listings for upcoming events and attach the relevant permit codes.
• Track application progress and flag outstanding information or approvals that could affect event timelines.
• Maintain clear files for agreements, signed documents, permits, application statuses, and supporting materials.
• Coordinate administrative tasks around event deadlines, including occasional evening work when needed.

Requirements & Qualifications

• At least two years of administration or events experience in the UAE.
• Practical experience with DET event-permit processes, previously administered by DTCM.
• Working knowledge of event documentation, venue approvals, ticketing systems, and records management.
• Strong organisation and attention to detail, particularly when verifying documents and monitoring permit requirements.
• Fluent English; Arabic and/or Russian language skills are an advantage.
• Education requirements are not specified.