Accounts Payables

Role Overview

The Payables Accountant manages supplier payments, Kenyan tax and statutory obligations, reconciliations, and expense records for the Kenyan entities. By keeping transactions accurate and compliant, the role supports dependable supplier relationships, sound project-cost visibility, and timely financial reporting for management.

Key Responsibilities

• Prepare and submit statutory returns, arrange approved payments, and maintain records for PAYE, NSSF, NITA, HELB, withholding tax, VAT, import duties, and other applicable obligations.
• Track relevant tax and regulatory changes, respond to compliance queries, and work with the Kenya Revenue Authority and other authorities on reconciliations, assessments, and reviews.
• Check supplier invoices for accuracy, supporting documents, approvals, and correct accounting treatment; record them and process payments within agreed terms and available cash flow.
• Reconcile supplier statements and intercompany balances, investigate discrepancies, and report outstanding and upcoming payments.
• Lead the annual supplier prequalification committee, ensuring evaluations are documented and conducted consistently with procurement policies.
• Complete bank and account reconciliations, investigate unusual or unresolved items, and maintain evidence for internal controls and audit reviews.
• Review expenses for authorization, classification, cost-centre and project allocation, and period cut-off; compare spending with budgets and flag material variances or potential savings.
• Support project budgets, cost estimates, profitability reviews, and expenditure forecasts, and prepare monthly reports and supporting schedules for the Kenyan entities.

Requirements & Qualifications

• Bachelor’s degree in Commerce, Accounting, Finance, or a related discipline.
• CPA Part III, or equivalent progress toward a recognized professional accounting qualification.
• Three to five years of relevant experience covering accounts payable, taxation, and general accounting in a busy finance department.
• Practical knowledge of Kenyan tax legislation and statutory filing requirements, including experience dealing with KRA and other relevant regulators.
• Sound understanding of IFRS, financial controls, supplier and bank reconciliations, expense accounting, and project costing.
• Proficiency in Microsoft Office, particularly Excel, and experience using accounting or ERP systems.
• Strong attention to detail, analytical and problem-solving ability, and a record of meeting reporting and statutory deadlines.
• Clear communication and relationship-management skills, professional integrity, and the ability to work independently while coordinating with other departments and regional finance teams.