Warehousing

Role Purpose:

The Procurement Category Specialist – Logistics, Fleet and Warehousing is responsible for developing and implementing category management and sourcing strategies for logistics, transport, fleet, depots, warehousing, and related supply chain services. The role is responsible for ensuring cost optimization, supplier performance management, service reliability, risk mitigation, and continuous improvement within the assigned category. The position supports operational efficiency and business continuity through strategic sourcing, contract management, supplier relationship management, and effective stakeholder engagement.

Key Duties and Responsibilities:

Category Strategy Development

• Develop and implement category strategies for: Transport and distribution services 
  • Fleet management and vehicle support services 
  • Warehousing and depot operations 
  • Material handling equipment 
  • Third-party logistics (3PL) services 
  • Fuel, lubricants, tyres, and fleet consumables 
  • Vehicle maintenance and repair services 
  • Freight forwarding and clearing services
• Conduct category spend analysis and identify cost-saving opportunities.
• Monitor market trends, logistics innovations, fuel market movements, and supplier developments.
• Develop annual category plans aligned to business objectives. 

Strategic Sourcing and Tendering

• Lead sourcing projects, RFQs, RFPs, tenders, and negotiations for logistics, fleet, and warehousing services.
• Prepare tender documentation, evaluation criteria, and commercial analysis.
• Conduct supplier evaluations and recommend supplier selections.
• Ensure competitive sourcing and value-for-money procurement practices.
• Negotiate pricing, service levels, KPIs, penalties, and contractual terms. 

    Supplier Relationship Management

• Develop and maintain strategic relationships with transporters, fleet service providers, and warehouse service providers.
• Conduct supplier performance reviews against agreed KPIs and SLAs.
• Manage supplier scorecards and corrective action plans.
• Support supplier development and continuous improvement initiatives.
• Ensure transporters and fleet service providers comply with safety, legal, and regulatory requirements. 

Contract Management

• Draft, review, and manage contracts for logistics, fleet, and warehousing services.
• Monitor contract compliance and service delivery performance.
• Ensure contracts are renewed, updated, or retendered in a timely manner.
• Track contract obligations, pricing structures, and service commitments.
• Manage claims, disputes, penalties, and contract variations where necessary. 

 Fleet and Logistics Operational Support

• Support operational teams in resolving logistics, transport, and fleet supply issues.
• Coordinate with warehouse, transport, production, and commercial teams to ensure uninterrupted operations.
• Support emergency sourcing and contingency planning activities. 
• Participate in fleet optimization, routing efficiency, and warehouse improvement initiatives.
• Monitor supplier adherence to vehicle maintenance schedules and fleet roadworthiness requirements. 

Risk Management and Compliance

• Identify and mitigate procurement and supply risks within the category.
• Ensure compliance with company procurement policies and procedures.
• Ensure suppliers comply with: 
  • Road safety requirements 
  • Vehicle roadworthiness standards 
  • Insurance requirements 
  • Transport licensing and statutory obligations 
  • Health, Safety, Environment, and Quality (HSEQ) requirements 
• Maintain proper procurement documentation and audit trails. 

Cost Management and Reporting

• Track procurement savings, cost avoidance, and operational efficiencies.
• Analyze freight costs, fuel consumption trends, fleet operating costs, and warehousing costs.
• Prepare category performance reports and procurement dashboards.
• Support budget planning and forecasting activities. 

Job Requirements

Minimum Requirements:

• Degree in business management, supply chain – procurement/purchasing, and other related fields.
• Minimum of 5 years of procurement experience, preferably in a fast-paced manufacturing environment
• Computer literate with a working knowledge of SAP and Microsoft windows. Good understanding of SAP MM module an added advantage.
•  Membership of procurement professional bodies will be an added advantage (KISM/CIPS).