Key Responsibilities

Recruitment & Onboarding Support:

• Assist in coordinating recruitment processes, including scheduling interviews and communicating with candidates.
• Support the preparation of interview documentation and recruitment records.
• Assist in onboarding new employees, including preparing induction materials and related documentation.
• Maintain recruitment databases and ensure proper filing of recruitment records.

HR Records Management:

• Maintain accurate and confidential employee records both physically and within the HR Information System.
• Update employee data, including contracts, performance records, and personal information.
• Ensure HR files are complete and comply with organizational and statutory requirements.

Payroll & Benefits Administration:

• Provide administrative support in payroll preparation by compiling staff data and updates.
• Assist in monitoring staff leave and departmental leave schedules.
• Support administration of staff benefits, including medical insurance, welfare programs, and other employee benefits.

Performance Management & Training Support:

• Maintain employee performance management records.
• Assist in organizing staff training and development programs.
• Maintain training records and support monitoring of staff participation in training activities.

Staff Welfare & Employee Relations:

• Support coordination of staff welfare initiatives and employee engagement activities.
• Assist in responding to routine HR queries from employees.
• Support the HR Officer in addressing employee concerns and promoting a positive work environment.

HR Administration:

• Assist in preparing staff leave schedules and tracking leave utilization.
• Support the preparation of HR reports and related documentation.

Compliance & Policy Support:

• Ensure HR documentation complies with organizational policies and applicable labour laws.
• Support HR audits by preparing and organizing required documentation.
• Assist in the review and updating of HR policies, procedures, and templates.

Other Duties:

• Perform any other HR-related duties as assigned by the HR Officer.

Job Purpose

The Human Resource Assistant will support the day-to-day operations of the Human Resource function by providing administrative, coordination, and record-keeping support. The role will assist with current urgent recruitment processes, employee records management, onboarding of new staff, HR audits, staff welfare coordination, and ensuring HR compliance in line with MESPT policies and applicable labour laws. The position contributes to efficient HR service delivery while maintaining accurate and confidential employee information

Knowledge, Experience & Skills

• At least 1–3 years’ experience in Human Resource administration or a related role.
• Good understanding of HR practices and labour laws.
• Strong organizational and record-keeping skills.
• Good communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in MS Office applications