Key Responsibilities:

Digital Administration & Contracts:

• Prepare, issue, and manage appointment and contract letters using approved templates drafted by external counsel.
• Monitor contract expiry dates and initiate timely renewal discussions with Heads of Departments.
• Ensure all employment terms are clearly documented and legally compliant. 

Records & Database Management:

• Maintain accurate, up-to-date digital and physical employee files (statutory, contractual, and personal info).
• Ensure records are securely stored and easily accessible.

Compliance & Discipline:     

• Implement and regularly review HR policies to align with organizational needs and labor laws.
• Oversee disciplinary cases in strict compliance with Kenyan labor laws; ensure warnings and actions are lawfully issued and documented.

Time & Attendance:

• Manage employee leave schedules and approvals; maintain accurate leave records.
• Review and verify employee overtime in coordination with the Warehouse; ensure logs are accurate and approved.

Employee Lifecycle (Onboarding to Separation):

• Coordinate onboarding to smooth integrate new staff (orientation on policies/roles).
• Manage staff medical insurance (timely onboarding/off boarding from the scheme).
• Handle employee exits, ensuring separation procedures, clearance forms, and legal documentation are completed.

Required Skills & Qualifications:

• Bachelor Degree in Human Resource Management.
• Experience: 2–4 years in an Admin or HR Assistant role. We are open to smart, organized candidates from non-HR backgrounds who are trainable.
• Tech-Savvy (Non-Negotiable): High proficiency in MS Office (Excel/Word). Ability to use AI tools and digital templates for drafting is a significant advantage.
• Administrative Discipline: A natural ability to organize files and follow set processes without deviation.
• Labor Law Knowledge: Ability to look up laws and ensure basic compliance (escalating complex issues to consultants).