ROLES & CONTRIBUTIONS

Incubation Program Coordination

• Work closely with the Africa Program Manager to coordinate all incubation activities. 
• Track timelines, cohort calendars, and milestone completion. 
• Support onboarding, kickoff, and closing activities for incubation cycles.
• Ensure alignment with Conecta SOP standards and shared product guidelines.
• Support tracking of incubation KPIs (completion rate, engagement, mentor matching, venture progress).

Entrepreneur & Mentor Engagement

• Work closely with the Africa Program Manager to coordinate all incubation activities. 
• Support recruitment efforts for entrepreneurs and mentors.
• Assist in participant selection processes with ESOs and internal stakeholders.
• Coordinate matching processes between entrepreneurs and mentors.
• Monitor engagement levels and flag early signs of disengagement.
• Support follow-up with inactive participants to reduce drop-off.

Operational Excellence & Dashboard Tracking

• Assist in maintaining clean and updated program dashboards.
• Support weekly KPI tracking and reporting.
• Track deviations in timelines and escalate when thresholds are exceeded.
• Maintain structured documentation across Notion, Drive, and internal tools.
• Support troubleshooting during early-stage program delivery.

 ESO & Ecosystem Support

• Assist in follow-ups with local Entrepreneur Support Organizations (ESOs).
• Support coordination of ecosystem events and activation activities.
• Help identify opportunities for strategic partnerships and ecosystem strengthening.
• Maintain organized records of local partner interactions and ecosystem mapping.

Reporting & Documentation

• Support preparation of program reports and donor-facing documentation.
• Compile data and insights for internal performance reviews.
• Take minutes during key meetings and maintain structured communication logs.
• Ensure documentation mirrors financial and operational reporting standards.

SKILLS AND EXPERIENCE NEEDED

We’re looking for a Program Management Associate to assist in support tasks for the deployment of a portfolio of entrepreneurship programs, with demonstrative organisational and communication skills. 

Hard Skills and soft we look for in this particular role:

• Languages: Advanced level of English and working proficiency in French. 
• With some experience working with entrepreneurship programs or in the fields of social innovation, eco-entrepreneurship development organization departments, or environment-related fields. 
• Strong team player with excellent collaboration skills. 
• Great communication skills. 
• At ease with tech tools such as Notion, Slack, and Google Drive, or eager to learn and adapt quickly. Good grasp of spreadsheets. 
• Strong organizational and coordination skills: You will have a lot of different types of responsibilities, so it is essential to be able to stay organized. Ability to manage multiple tasks across different programs and locations. 
• Proactive approach to identifying and addressing challenges during program implementation. 
• Have great writing and oral communication skills, as well as strong documentation and reporting skills. 
• Ability to work in fast-paced, multi-country program environments. 
• Flexibility to handle different aspects of program coordination and support. 
• Growth mindset and resilience to overcome challenges. 
• Problem-solver, and self-starter, who can be up and running in no time after thorough onboarding. 
• You don't get easily overwhelmed or stuck in planning mode. 
• Extraordinary attention to detail: you test things yourself before making them go public, and you dislike when your work has imperfections. 
• Resourcefulness and good common sense to approach problems efficiently.