Position: Project Coordinator

Date Posted: December 10, 2025

Industry: Interior Design & Fit-Out

Employment Type: Full Time

Experience: Not Specified

Qualification: Estimated Qualification like Bachelor Degree holder, Diploma/Degree/Certificate

Salary: AED 10000 to 20000

Location: United Arab Emirates

Company: Eire Gulf Interiors

Description:
We’re looking for a detail-oriented Project Coordinator to manage all off-site project documentation from contract award through handover. This role will own the organisation and accessibility of Eire Gulf’s filing systems, ensuring that project folders—digital and physical—are well-structured, compliant and easy for teams to use. You will act as the primary contact for document control while empowering the document control team to support Project Managers independently.

Key Responsibilities:

• Maintain and administer work/access permit processes and ensure compliance with Building Management regulations.
• Liaise with design teams and authorities to secure required approvals and meet regulatory obligations.
• Allocate and track team tasks; escalate issues to management when necessary.
• Facilitate cross-functional coordination between commercial, procurement, design, document control and site teams.
• Design and implement improved reporting frameworks for clients and internal stakeholders.
• Create, update and enforce document control procedures that meet company and client standards.
• Supervise, coach and provide guidance to document controllers to ensure consistent document handling.
• Deliver training on document control workflows and best practices.
• Conduct regular audits of project folders to identify gaps and drive corrective actions.
• Verify document quality and completeness prior to client submission.
• Prepare and maintain document status reports, revision logs and lists of outstanding actions.
• Produce concise document summaries and progress updates for Project Managers and stakeholders.
• Keep current with industry standards, legal requirements and document control conventions.
• Maintain accurate digital and physical archives for all project records.
• Provide cover for Document Controllers during periods of leave.
• Review handover packages (warranties, TDS, As-Builts), ensure correct filing and manage issuance to clients.
• Track Practical Completion and Taking-Over Certificates and secure client sign-off.
• Support coordination and document management during the Defects Liability Period (DLP).

✨ Build Your Vision with Eire Gulf Interiors