Key Responsibilities:

• Entity Registration
• Prepare and file applications for incorporation of companies, registration of business names, partnerships and societies.
• Handle trademark registration processes, including searches, filing, and follow-up with relevant authorities.
• Maintain updated knowledge of requirements under the Companies Act, Business Names Act, and Intellectual Property laws.
• Documentation & Compliance
• Draft, review, and submit statutory forms and supporting documents to regulatory bodies (e.g., Registrar of Companies, Registrar of Societies, Kenya Industrial Property Institute).
• Ensure compliance with timelines and statutory obligations for renewals, filings of returns and amendments.

Maintain accurate records of registrations, certificates, and correspondence.

• Client & Stakeholder Engagement
• Liaise with clients to collect necessary documentation and provide updates on registration progress.
• Co-ordinate with government offices and regulatory agencies to resolve queries or issues.
• Provide guidance to clients and the team on procedural requirements and timelines.
• Administrative Support
• Maintain a database of registered entities and trademarks for easy retrieval and reporting.
• Assist in preparing periodic compliance reports for internal and client use.
• Support senior advocates and associates in commercial practice matters as required.
• Train the team on changes in the relevant registries and processes.
• Providing and publishing internally, regular updates and changes in registration procedures and requirements in the various land registries.

Qualifications & Skills

• Diploma or Bachelor’s degree in Business Administration, Law, or related field.
• At least 4 years’ experience in company secretarial work, commercial registration, or legal clerical duties in a busy law firm.
• Strong knowledge of statutory registration processes in Kenya (Companies Act, Business Names Act, Trademarks Act).
• Excellent organizational and record-keeping skills.
• Proficiency in MS Office and familiarity with online registration portals (eCitizen, KIPI systems).
• Strong communication and interpersonal skills.
• Attention to detail and ability to meet strict deadlines.
• CS certification is a plus
• Strong organizational and time management skills.
• Minimum score of Grade C+ in KCSE.