Responsibility

MANAGERIAL/SUPERVISORY RESPONSIBILITIES

• Provide leadership and management of the Supply Chain Management department for timely and effective supply of goods and services.
• Spearhead formulation, implementation and review of strategies, policies, guidelines and procedures in the procurement function in line with the Authority’s strategic plan and mandate.
• Direct and manage the procurement process, which includes planning of procurement, inventory control, logistics, distribution and disposal of goods to ensure accurate and appropriate inventories, timely delivery and cost effectiveness.
• Oversee development, implementation and review of annual budget, workplans and procurement & disposal plan for the department in line with the strategic plan to ensure achievement of the Authority’s mandate.
• Assess the current supply chain processes and present proposals to implement world class practices.
• Spearhead formulation and implementation of procurement and disposal procedures, and develop and manage short- and long-term strategies as needed across the Authority.
• Spearhead design of an Authority-wide system to manage suppliers and reduce inventory turnaround time, and evaluate the needs and effectiveness of all procurement and logistics.
• Spearhead the entire procurement and logistics processes, setting both the strategies and tactics in consultation with the Authority management.
• Mentor and coach staff in the department and other departments that fall within the supply chain process to ensure effective function of all components, including continuous monitoring and evaluation of the supply chain process.
• Guide the development, implementation and review of the Authority’s annual procurement plans in compliance with the Public Procurement and Asset Disposal Act 2015.
• Coordinate market surveys to ensure goods and services are compared with market prices to achieve value for money.
• Oversee development, implementation and review of procurement performance targets to ensure effective and efficient service delivery and compliance with statutory requirements.
• Spearhead formulation and implementation of supplies and procurement policies and strategies to guide supply chain management methods and functions.
• Coordinate activities of tender processing, negotiations, inspection and acceptance committee, and the disposal committee in line with the Public Procurement and Asset Disposal Act 2015.

OPERATIONAL RESPONSIBILITIES/TASKS

• Provide administrative guidelines on interpretation and implementation of the Public Procurement and Disposal Act, 2015, and its regulations, 2020 and other procurement laws and policy documents that guide procurement.
• Provide advice to the Authority management on all issues relating to procurement to ensure compliance and safeguard against potential breaches.
• Prepare and present tender awards to the Accounting Officer for approval.
• Undertake functions of the secretary to the Tender Evaluation Committees.
• Prepare tender documents in accordance with the Public Procurement and Disposal Act, 2015 and coordinate the tendering process.
• Prepare and sign procurement professional opinions for presentation to the Accounting Officer.
• Prepare statutory reports to the Public Procurement and Regulatory Authority in compliance with the Public Procurement and Asset Disposal Act 2015.
• Maintain and update supply database for ease of sourcing of various goods, works and services required in the Authority.
• Monitor and evaluate performance of systems in supply chain management for effective service delivery to achieve the Authority’s objectives.
• Interpret other laws and statutes that impact on supply chain management matters.
• Build capacity of the organization in procurement management to ensure adherence and understanding of the Procurement Laws and regulations.
• Interpret, implement and enforce public procurement procedures and regulations for the Authority in line with relevant regulatory requirements.
• Facilitate the implementation of contracts by suppliers and service providers to ensure that they meet their contractual obligations.
• Prepare and issue rejection and debriefing letters to suppliers who do not meet set procurement standards by the Authority.
• Recommend to the Accounting Officer various committees for processing of procurement proceedings.

Job Dimensions

FINANCIAL RESPONSIBILITY

• Prepare and implement the Authority’s procurement plan and disposal plans

RESPONSIBILITY FOR PHYSICAL ASSETS

• Furniture
• Equipment
• Computer

DECISION MAKING/JOB INFLUENCE

• Strategic Decisions
• Managerial Decisions
• Operational Decisions

WORKING CONDITIONS

• Works predominantly within the office with occasional local travel

POSITION BENEFITS

• Gross salary ranges from 271,000 to 415,000 (KES)

Job Requirements

Academic

• Master’s degree in any of the following disciplines: - Purchasing and Supplies Management, logistics, Business Administration (Supply Chain Management Option) or equivalent qualification from a recognized institution
• Bachelor’s degree in Procurement and Logistics, Commerce (Supplies Management Option), or any other equivalent and relevant qualification from a recognized Authority
• Management Course lasting not less than four (4) weeks from a recognized institution or its equivalent.

Professional

• Diploma in Supplies Management or its equivalent qualification from a recognized institution
• Membership to Kenya Institute of Supplies Management (KISM) in good standing.

Experience

• At least ten (10) years relevant work experience four (4) of which should have been in management position.

Skills & Competencies

• Leadership and managerial skills
• Negotiation skills
• Problem solving skills
• Communication and reporting skills
• Interpersonal skills
• Ethical skills
• Team Management
• Analytical Skills
• Strategic thinking
• Coaching and Mentoring skills
• Planning and Organizing
• Time Management

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