Key Responsibilities

• Administrative and Messenger Duties
• Collect, deliver, and distribute office correspondence, parcels, and documents within and outside the office.
• Assist with filing, photocopying, scanning, and basic clerical tasks as directed.
• Support the administrative team in maintaining proper records and ensuring the confidentiality of office information.
• Run errands to banks, post offices, or other institutions as required.
• Clean and maintain office areas, meeting rooms, corridors, and kitchens
• Ensure all cleaning materials and equipment are properly used, stored, and replenished when necessary.
• Report any maintenance issues or damages to the Administrative Officer for action.
• Maintain orderliness and ensure hygienic standards are consistently upheld.
• Prepare and serve tea, coffee, and refreshments for staff and visitors in a professional and timely manner.
• Keep the kitchen and service areas neat, organized, and fully stocked.
• Support office meetings and events with hospitality services when required.
• Support general office operations as may be assigned by management.
• Maintain a positive attitude, punctuality, and a high level of professionalism.

Requirements

• Minimum of a Certificate or Diploma in Secretarial Studies, Office Management, or an equivalent qualification.
• At least 2 years of experience in a similar role within an office environment.
• Excellent organizational and multitasking abilities.
• Good communication and interpersonal skills.
• Strong sense of responsibility, confidentiality, and attention to detail.
• Ability to manage time efficiently and work under minimal supervision.
• High level of personal hygiene, integrity, and reliability.
• Flexibility to handle multiple roles and assist in various office functions.