Position: Secretary / EA

Date Posted: November 12, 2025

Industry: Corporate / Office Administration

Employment Type: Full Time

Experience: 3–5 Years (in a similar role preferred)

Qualification: Bachelor’s Degree or Diploma in Business Administration or related field

Salary: AED 4000 to 7000

Location: United Arab Emirates

Company: Almaya

Description:

Job Vacancy: We are seeking a proactive and highly organized Secretary / Executive Assistant to provide dedicated administrative and secretarial support to our management team. The right candidate will be discreet, adaptable, and able to juggle multiple priorities while maintaining a professional presence.

Key Responsibilities:

• Manage and maintain daily schedules, calendars, and meeting arrangements to ensure smooth time management.
• Coordinate travel itineraries, hotel reservations, and logistical arrangements for business trips.
• Draft meeting agendas, record minutes, and follow up on action items to ensure timely completion.
• Handle incoming calls, emails, correspondence, and welcome visitors with professionalism.
• Maintain filing systems and safeguard confidential records and documents.
• Assist with the preparation of reports, presentations, and internal communications.
• Liaise with internal teams and external stakeholders to facilitate efficient information flow.
• Support routine office operations and contribute to the seamless running of day-to-day activities.
• Undertake ad-hoc tasks and projects as assigned, demonstrating flexibility and a can-do attitude.

Requirements:

• Bachelor’s degree or diploma in Business Administration or a closely related discipline.
• 3–5 years’ experience in secretarial, executive assistant, or office administration roles.
• Proficiency with MS Office applications (Word, Excel, PowerPoint, Outlook) and modern office tools.
• Strong written and verbal English communication skills; Arabic is an advantage.
• Professional demeanor, excellent interpersonal skills, and the ability to multitask effectively.
• Highly organized, system-oriented, and able to adapt to shifting priorities.

Why Join Us:

• A collaborative workplace that supports professional development.
• Close exposure to senior management and opportunities for career growth.
• A dynamic position with varied responsibilities in a fast-paced corporate environment.

If you are reliable, well-organized, and enjoy coordinating people and processes, we encourage you to apply.