DUTIES AND RESPONSIBILITIES

Inventory Management:

• Maintain accurate records of all stock items, including receipts, issues, returns, and transfers.
• Monitor inventory levels to ensure optimal stock availability and prevent overstocking or stockouts.
• Classify and organize stock in the warehouse for easy retrieval and minimal losses.

Stock Movement Monitoring:

• Track the movement of goods into and out of the warehouse.
• Reconcile physical stock with system records regularly and investigate any discrepancies.
• Implement FIFO (First In, First Out) or other inventory rotation methods to minimize expiry or obsolescence.

Documentation & Reporting:

• Maintain proper documentation for all stock transactions in line with company policies.
• Prepare and submit regular inventory reports to management, highlighting stock levels, variances, and trends.
• Assist in audits by providing accurate stock records and supporting documentation.

Warehouse Operations:

• Ensure the warehouse is clean, organized, and compliant with safety standards.
• Supervise warehouse staff in proper stock handling, storage, and packaging.
• Coordinate with transport/logistics teams to ensure timely delivery of stock to various locations.

Coordination & Collaboration:

• Work closely with the procurement and supply chain teams to forecast inventory needs.
• Support the finance team by providing accurate stock valuations and documentation.
• Liaise with suppliers and vendors for stock deliveries and resolve any discrepancies.

Process Improvement:

• Identify opportunities to improve stock management processes, reduce wastage, and increase efficiency.
• Assist in implementing or upgrading stock management software/ERP systems.
• Conduct periodic reviews of inventory procedures and recommend improvements.

Team Supervision & Training:

• Mentor and supervise junior warehouse staff or assistants.
• Provide guidance on best practices for stock handling, storage, and documentation.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Diploma or Degree in Procurement, Supply Chain Management, Logistics, or a related field.
• Minimum of 2–3 years of experience in inventory, stock, or warehouse management.
• Proficiency in stock management software, ERP systems, or inventory control tools.
• Strong numerical, analytical, and problem-solving skills.
• Excellent organizational and documentation skills.
• Ability to work independently and as part of a team.
• Attention to detail and commitment to accuracy.