Key Duties and Responsibilities

• Ensure procurement processes have been carried out in compliance with the procurement policy before initiating any contract.
• Ensure timely initiation of contracts and purchase orders and follow through to signature and performance.
• Coordinate with contract supervisors to ensure timely contract performance and submission of deliverables. Any challenges shall be reported and resolved on time.
• Effectively collaborate with internal departments (e.g., legal, finance, and operations) to align contracts with organizational objectives
• Monitors contract execution to ensure compliance with terms and conditions, identifying and mitigating risks proactively
• Prepare weekly and monthly status reports of all contracts under implementation and contracts under drafting and approval.
• Maintain a comprehensive contract management system to track milestones, renewals, and performance metrics
• Prepare quarterly reports and share with Units the status of ongoing and completed contracts with payment status.
• Report on problematic contracts in a timely manner and recommend actions to be taken in accordance with the contract provisions, including recommendations for blacklisting in line with the procurement policy.
• Analyze vendor/consultant complaints and ensure they are resolved in a timely.
• Assess new vendor forms to ensure they are well-supported before approval.
• Support in carrying out due diligence on vendors/consultants before contract award and during contracting/contract implementation.
• Monitor and close all open purchase orders within the stipulated time.
• Using the e-procurement system, monitor the payment status of all consultants/vendors and report any delay.
• Initiate contract renewals at least three months before they come to an end.
• Review contracting templates and recommend changes aimed at improving efficiency in the contracting and contract management cycle.
• Support efforts to build supplier relationships to deliver breakthrough performance in cost, service, and quality.
• Implement audit recommendations on a timely basis.

Key Qualifications and Experience Required

• Bachelor’s degree in law.
• Membership in a professional association is desired.
• Possession of procurement training will be an added advantage.
• Experience in contracting in a multi-program International NGO.
• Experience and knowledge of procurement processes shall be an added advantage.
• Demonstrates in-depth knowledge of contract laws, policies, and procedures.
• Demonstrate familiarity with international and local procurement laws, as well as donor-specific requirements where applicable.
• Encourage compliance with anti-corruption policies and ensure integrity in vendor interactions.