Managerial Roles and Responsibilities

• Ensure that the Scheme is run and managed in accordance with the Law and the Trust Deed rules and regulations by abiding by the current regulations and organizational policies and procedures designed and implemented to promote a cohesive work environment.
• Provide leadership and direction to all departments by setting high-level goals with departmental heads, performance-oriented objectives and working together on attaining such goals by closely monitoring the operations and ensure adherence to established code of conduct.
• Provide guidance, leadership, and direction to the Management Team in order to facilitate the achievement of the Scheme’s Vision, Mission and Values.
• Initiate, co-ordinate and participate in the conceptualization and development of the Scheme strategic plans and objectives and facilitate the implementation and monitoring of the same in liaison with the Board of Trustees
• Establish and maintain an effective system of communications throughout the Scheme to ensure that the responsibilities, authorities, and accountabilities of the entire workforce are clearly defined and understood
• Ensure the formulation and implementation of the customer service delivery strategies for the Scheme as well as keeping abreast of industry developments on pension through market and business research.
• Ensure that the annual report, accounts and other financial statements of the Scheme are prepared within the required time limits.
• Oversee the planning for the Scheme and ensure that work plans and the budget are implemented within the Strategic Plans of the Scheme.

Operational Roles and Responsibilities

• Liaise with the Trustees, the Regulator RBA, KRA and the Scheme service providers in the course of administration of the Scheme.
• Ensure proper books of accounts, prepare management accounts and budget forecast, cash flow planning and financial report for deliberation by the Board of Trustees.
• Ensure effective maintenance of records of the Scheme, which include up to date individual membership records of serving employees, retired members and the rate of their basic pensions, actuarial records, assets of the Scheme and income tax reports.
• Keep trustees abreast of all legal, regulatory and advisory developments affecting pension Schemes and general investment.
• Avail the required data of the Scheme to the service providers to enable preparation of statutory returns to the Authority as well as submission of the required statutory returns to the Retirement Benefits Authority
• Liaise with regulators – including Commissioner of Income Tax and Retirement Benefits Authority- on all laws or regulations that may affect the Scheme.
• Receive investments from fund managers, property managers and custodian as well as liaise with the service providers to ensure efficient performance, report on performance to the Board of Trustees.
• Establish and maintain an efficient system of internal controls for income and expenditure of the Scheme to ensure benefits are paid to members in a timely manner and ensure the assets of the Scheme are properly and efficiently managed
• Confirm payments of benefits are done in accordance with Trust Deed rules and regulations and further ensure that the payment made to eligible members is computed correctly.

KEY RESULT AREAS:

The job holder’s accountability areas are outlined as follows;

• Effective and optimal organization of assets and resources across the entire Scheme.
• Maximization of productivity in the Scheme.
• Pruden financial management of Scheme resources.
• Effective linkage and partnership with external partners, stakeholders and the general public.
• Effective strategic planning and implementation.
• Successful customer service for members, growth and sustenance.
• Effective leadership, supervision and management of the workforce in the Scheme.

KNOWLEDGE AND SKILLS REQUIRED

The job holder must possess;

• A Master’s degree in Business Administration, Finance, Commerce, Accounting, Actuarial Science, Law or a related field from a recognized university.
• A Bachelor’s degree in Business Administration, Finance, Commerce, Accounting, Actuarial Science, Law or a related field from a recognized university.
• Must be registered member of any of relevant professional body.
• A minimum of twelve (12) years’ experience, seven (7) of which should be in a senior management role in the Pensions field and a minimum of three (3) years in a similar role.
• Must have undertaken and successfully completed the Trustee Development Program (TDPK) from a recognized institution.
• Strong leadership and skills to foster teamwork; develop and motivate staff, resolve conflicts as well as ability to provide direction, guidance, momentum and vision in order to achieve organizational objectives.
• Strong expertise in strategic management, project planning and budgeting, resource management, implementation as well as monitoring and evaluation.
• Ability to empower staff by removing obstacles hindering the achievement of strategic objectives, focusing on results and delivering what is promised, on time and within budget.
• Ability to maintain high standards of integrity; establish straightforward, productive relationships; treating individuals with fairness and respect, demonstrating sensitivity for ethnic, cultural and gender differences.
• Ability to initiate and implement planned organizational change, adapt to rapidly changing conditions as well as align programmes in the appropriate direction with cohesiveness and a sense of urgency.