Key Responsibilities

Grants Management & Compliance

° Maintain an up-to-date compliance tracker for all donor deliverables, deadlines, and obligations.

° Ensure timely preparation and submission of high-quality narrative and financial reports in line with donor requirements.

° Track and follow up on all World Bank requests and actions throughout project implementation.

° Develop, implement, and oversee grant management systems to ensure compliance with World Bank and organizational requirements.

° Provide regular compliance updates and risk analysis to the project management unit.

° Coordinate Semi- Annual Audit preparations including but not limited to Audit ToR, preparation of audit trial and supporting documentation. 

Reporting & Tracking

° Establish and manage a centralized reporting system for donor deliverables and program milestones.

° Consolidate reports and data from state-level teams, ensuring consistency, accuracy, and timeliness.

° Monitor progress toward grant deliverables, identifying potential delays or risks, and coordinating corrective actions.

° Maintain documentation and records in compliance with audit and donor requirements.

Sub-Granting & Partner Oversight

° Lead the full cycle of sub-grant management, including development and dissemination of RFAs.

° Conduct due diligence and organizational capacity assessments of potential sub-grantees.

° Draft, review, and monitor sub-grant agreements to ensure clear deliverables and compliance obligations.

° Provide training and ongoing support to sub-grantees on compliance, reporting, and World Bank requirements.

° Monitor sub-grantee performance, conduct compliance visits, and address any issues of non-compliance.

Capacity Building & Technical Support

° Provide technical guidance and mentoring to hub and state-level teams on grants management and compliance.

° Design and deliver training sessions on donor compliance, reporting, and documentation standards.

° Strengthen internal systems to improve efficiency, transparency, and accountability across all project locations.

° Foster a culture of compliance, learning, and continuous improvement within the project.

° Risk Management & Continuous Improvement

° Identify and address compliance risks related to grants and sub-grants.

° Recommend and implement improvements to policies, systems, and procedures.

° Ensure the project is audit-ready at all times and coordinate audit processes as required.

° Integrate lessons learned and best practices into future grants and compliance processes.

Skills & Competencies

° In-depth knowledge of World Bank regulations, donor compliance frameworks, and financial reporting standards.

Excellent analytical, risk management, and problem-solving abilities.

° Strong organizational and project management skills with the ability to manage multiple priorities under tight deadlines.

Excellent communication, negotiation, and interpersonal skills.

° High proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with grant management systems; experience with World Bank reporting platforms (e.g., STEP, Client Connection) is an asset.

Fluency in English required.

Qualifications

 Professional Experience

° Minimum of 7–10 years of progressive experience in grants management, compliance, and donor reporting within large-scale, donor-funded projects.

Demonstrated experience working with World Bank–funded projects. 

° Proven expertise in sub-grant management, including RFAs, due diligence assessments, agreement development, and compliance monitoring.

° Experience coordinating donor audits and managing compliance documentation.

° Strong track record of providing technical assistance and capacity building to multi-level project teams and local partners.

° Experience working in multi-state or fragile/conflict contexts is highly desirable.