About the Role

The Associate Human Resource Business Partner (HRBP) is a role that focuses on aligning HR initiatives with the overall business strategy within the assigned cluster. The job holder shall act as a consultant and advisor to operational leaders on all people-related matters within the cluster/region. Additionally, the job holder shall be responsible for cascading HR initiatives across the business including talent management, performance management, and employee engagement.

Responsibilities

HR Guidance and Advisory

Offer HR advisory and strategic advice to support the execution of business projects and organizational initiatives.

Provide hands-on support to key people processes, including performance management, employee relations, talent development and change management.

Foster strong relationships with stakeholders across the organization to deliver value-added HR services.

Proactively communicate HR needs and solutions to the management and the broader HR department.

Collaborate with HR Centers of Excellence (CoEs) and Shared Service Centers on key and strategic projects.

As SME, provide guidance, coaching and training to other members of the People team, sharing expertise and best practices.

Talent Acquisition

Candidate Sourcing: Assist in sourcing candidates and maintain an active pipeline/database of potential applicants 

Schedule interviews and assessments with candidates and hiring manager

Ensure accurate documentation of candidate progress throughout the recruitment process.

Conduct pre-employment checks, such as reference verification and background screening

Ensure recruitment activities adhere to company policies and relevant employment laws.

HR Operations & Compliance

Responsible for overseeing various aspects of employee relations, labor relations and ensuring compliance with relevant employment laws and regulations.

Ensure all staff contracting is done on a timely basis.

Conduct sensitive workplace investigative interviews related to employee concerns and allegations of policy violations, interpersonal conflicts, and disciplinary matters.

Oversee administrative policies and procedures, ensuring compliance with legal regulations and industry standards.

Manage and oversee the process of employee payments within the company. 

Ensure that employees are paid correctly and on time, contributing to employee satisfaction and organizational compliance.Maintain timesheets and attendance records for all employees, compile and share on a daily basis.

Share attendance reports on daily basis

Identify OSH needs through regular safety inspections and support follow-up actions and ensure completion of corrective measures.

Support the Health and Safety function in closing all OSH audit gaps identified within the region

In conjunction with the OSH function, coordinate training and sensitization exercises to ensure compliance (e.g., fire safety, first aid, PPE usage).

Assist with the documentation and tracking of workplace incidents, near misses, and hazards.

Leave Management - Keep track of leave liability, advise operations and HR leadership on leave schedules to ensure compliance to leave policy

Disciplinary Process - Handle end to end disciplinary process from issuance of showcause, hearing process and verdict process

Grievance Process Management - Handle all employee grievances emanating from the staff in accordance with grievance management process

Conduct training and sensitization to staff on F4E policies and track compliance to policies

Engagement discussions - conduct townhalls, one on one sessions etc to identify engagement levels, gather feedback and action points

Contracting

Onboarding: Prepare onboarding documents and issue employment contracts after approval by the Manager, HRBP

Ensure all statutory information (ID, NSSF, SHA, KRA PIN, BIO-Data) is gathered at the point of onboarding and ensure 100% compliance.

Maintain up-to-date records of contracts and ensure timely renewals or terminations.

Ensure 100% compliance with contracting.

Offboarding: Ensure proper procedures are followed when contracts end or staff is terminated

Plan and facilitate staff onboarding in span - Conduct onboarding training on company policies and regulations

Payroll Management

Prepare payroll inputs using the assigned format 

Ensure 100% accuracy on all payroll data that is submitted

Timeliness: Ensure payroll data is submitted on timely basis in accordance with the payroll cycle

Handle of payroll queries emanating from the staff and in addition conduct sensitization of payslip awareness - SHIF, NSSF, AHL, PAYE etc.

Employee Engagement and Communication

Lead employee engagement initiatives to align staff interests with business objectives, leveraging insights from employee engagement discussions to enhance engagement strategies.

Ensure clear and effective HR communication, managing employee engagement campaigns and aligning them with global HR messaging.

Reporting

Submit weekly field visit reports in the prescribed format.

Prepare and deliver ad hoc HR reports as required.

Generate and share route planning reports to support operational efficiency.

Compile and present comprehensive monthly HR reports to inform decision-making

Does this sound like you? 

Degree in Human Resources, Psychology, Business or any other related field

At least 3-5 years of work experience, working preferably as a HR Business Partner.

Vast experience in HR operations & employee relations. 

Proven expertise in aligning HR strategies with business objectives.

Strong knowledge of employment legislation and best practices.

Proactive, self-motivated, and capable of working independently while ensuring follow-through on all initiatives

Strategic thinker with keen attention to detail and a strong ability to execute strategy.

Solutions-oriented with a positive, 'can-do' attitude, able to prioritize tasks, and navigate shifting demands effectively

Passionate commitment to F4E’s vision and values

Collaborative mindset, a can-do attitude and the ability to work across departments effectively

Strong analytical, written, and leadership skills with a focus on meeting deadlines.