Key responsibilities

Procurement

Timely procurement of material and services at the most competitive rates without compromising on quality.

Enhance the process efficiency of PR to PO and fulfil the procurement requirements on time at optimised cost without compromising on quality.

Ensure adherence to the Procurement policy and SOP, and that minimum audit observations are made during internal/external audits.

Identify & implement opportunities for Cost optimisation and efforts to bring down the total time of the SCM cycle.

New Vendor Development continues to source better quality products and services and reduce lead time.

Select, evaluate and maintain relations with vendors through periodic performance reviews

Floating Enquiries (RFQs) and Inviting Quotations, Negotiation with Vendors, making Comparisons, updating quotes, and cross-checking market rates for specific & typical items.

Meeting with Internal Customer for Dispatch / Delivery status, updates of Projects, Process Improvement, etc., to achieve overall customer satisfaction.

Secure material availability in accordance with the Material Requirements Plan (MRP).

Liaise with the Shipping Companies, transporters and other parties involved for smooth clearance of goods and delivery to the plant(s)

Develop and maintain effective relations with local customs authorities and KRA, ensuring that Import Duties and Taxes are paid.

Achieve Cost Savings on procurement of goods and services through effective negotiation, new vendor development, material planning and value engineering.

Manage and plan minimum stock balances to ensure supplier lead times and stock holding policies are maintained to avoid any stockouts.

Strict control and monitoring of Inventory lying at warehouses is being done before ordering any fresh material in order to avoid duplication and reduce the inventory level. 

Supply Chain Administration

Adhere to Company standards and policies in addition to all regulatory requirements

Support and implement Company initiatives to achieve performance, quality and safety metrics

Work collaboratively with cross-functional teams and Vendors to create strategic value, risk management, and gain a competitive advantage for the organisation.

Implement and drive a continuous improvement program in the procurement function and establish a high level of performance & standards.

Select, evaluate and develop department employees, following general HR policies

Maintain 100% accuracy in documentation, data management and compliance with SOPs.

Proactively monitor procurement operational and financial performance, and develop personal and departmental action plans to achieve targets set for the department

Ensure the safeguard and security of the Company assets

Ensure that adequate insurance policy cover is arranged by the company for goods in transit and in stores

Compliance with Legal Agreements as per SOP and ensure effective monitoring & tracking of Legal Agreements across functions.

Ensuring Timely Payment to Suppliers, Vendors and Business Partners as per agreed PO Terms.

Requirements

Qualifications required:

Minimum academic qualification: Bachelor’s degree in Engineering / Operations

Qualifications as an added advantage: Certified Course in Supply Chain

Professional registration: IIMM / IFPSM / CIPS / APICS

Experience required:

Work Experience (Years): Minimum 7 to 8 years in ERP ERP-based procurement function

Specific to the position (level/discipline/years): Minimum 5 years in a similar role

Industry: Manufacturing, Steel, Cement, Consumer goods

Import Procurement Skills:

Knowledge of customs regulations & international customs requirements

Experience in handling clearing & forwarding, costing and dealings with insurance companies and customs.

Excellent knowledge of Ken Trade and ICMS.

Understanding of pre-shipment (PVOC) procedures

Knowledge of bonded warehouse procedures is an added advantage.

Key competencies and skills:

Negotiation skills

Analytical skills

Problem-solving skills

Planning & organising skills

Conflict resolution skills

Effective communication skills

Business Acumen

Customer Focus

Computer literacy:

End user of the ERP System is Must – SAP ERP System, preferably

Well conversant with MS-Excel, Word, PowerPoint, and Microsoft Outlook

Personality profile:

Positive

Collaborative

Fast-paced and prompt

Drive for results

Energetic and Enthusiastic

Taking ownership and committed

Additional/specific work requirements:

High level of integrity.

Able to build bridges between various operational departments

Knowledge of Lean Tools – Six Sigma, KAIZEN, 8 Waste (Muda), 5S, etc.

Adaptability and flexibility in an environment of change

Functional Excellence – Keen to learn the latest developments and new things in functions

Innovation – looking at new ways of doing things

Business Acumen – Understanding critical leverage points of Business.

Drive for results – Demonstrating extraordinary levels of energy & effort

Customer Focus – Actively looking for ways to increase value and satisfaction for customers

Taking ownership – Display commitments and walk an extra mile to achieve the target.

Excellent knowledge and understanding of end-to-end Supply Chain processes and best practices in a Lean Manufacturing environment.

Effective Communication Skills

Detail-oriented and able to handle multiple priorities in a fast-paced environment.

Effective Stakeholder Management and Good Interpersonal Skills

Must be analytical and systems-oriented.

Timely decision-making and managing uncertainty in the Supply chain

Success as Role:

Improved Productivity

Increased Sales

Reduce stock-outs and backorders.

Cost savings/optimisation (%)

PR~PO Process Efficiency as per agreed SLA

New Vendor Development and Vendor Performance Evaluation

Timely availability of the material

Improve operational performance & measurement