Primary Duties:

Executive & Administrative Support

Serve as the main administrative point of contact for Africa Director.

Manage Africa Director’s calendar, schedule meetings and coordinate appointments with internal and external stakeholders.

Arrange complex travel logistics, including accommodation, visas, and transportation.

Prepare meeting materials (agendas, presentations, briefing notes) and take accurate minutes, ensuring follow-up actions are tracked and completed.

Draft, proofread and format documents, reports and presentations to a professional standard.

Maintain organized office records, files and archives for easy retrieval.

Support Board(s) coordination.

Program Management Support

Assist in coordinating program activities, workshops and events from planning to execution.

Track project timelines, deliverables and budgets, flagging issues proactively.

Compile program data, reports and knowledge management resources.

Maintain and update program databases, mailing lists and shared platforms (e.g., SharePoint).

Fundraising & Resource Mobilization Support

Maintain donor and partner contact lists, profiles and briefing notes.

Compile background research, past performance data and supporting documents for proposals and donor reports.

Support the preparation of fundraising materials and scheduling of donor meetings.

Track funding opportunities and share timely updates with Africa Director and program team.

Monitor implementation of the Fundraising Strategy.

Light Operations Support

Process expense claims, petty cash and basic finance documentation.

Professional Experience:

5 years’ experience in a senior admin or executive support role, ideally in a non-profit or research setting

Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Strong written and verbal communication skills

Exceptional organizational skills and attention to detail

Highly organized, resourceful and able to anticipate needs

Strong interpersonal skills and ability to work effectively with diverse teams and stakeholders

Proactive problem-solver who thrives in a lean, fast-moving environment

Proactive, solutions-focused mindset — you see what needs doing and make it happen.

Educational Experience:

Bachelor’s degree in Social Sciences, Project Management, Business Administration, Development Studies, or a related field.