Responsibilities;

Data Entry:

Assisting the Accounting & Finance Manager with data entry tasks for accounting & bookkeeping

Invoice Processing:

Prepare and process invoices promptly together with any copies and other documentation such as delivery notes

Verify the accuracy of billing information including quantities and pricing

Filing & Record Keeping:

Maintaining organized and up-to-date records of invoices and related documentation

Ensuring all records are filed properly and easily accessible for reference or audit

Invoicing Queries:

Responding to and resolving discrepancies and issues with sales, credit control and dispatch departments

Preparing documentation for credit note requests for processing by Accounting & Finance Manager

Collaboration & Coordination:

Coordinating with the Warehousing & Dispatch teams to receive invoicing requests

Submitting promptly to the Warehousing & Dispatch teams generated invoices and delivery notes

Compliance & Controls:

Ensuring invoicing process is compliant with company policies and procedures

What we expect of you

Attention to detail to ensure accuracy

Efficiency and speed in your working style for quick processing of paperwork

Excellent time management skills to prioritize and manage multiple invoices effectively

Strong organizational skills to maintain an accessible documentation trail

Motivation to work well under pressure in a fast-paced work environment

Teamwork and ability to collaborate with other colleagues

Proactive mindset to raise any questions or queries if and when they arise Must-haves

Qualification

Proven experience (at least 2 years) in an Accounts Assistant role

Accounting qualification

Proficiency in the use of computer software and Microsoft Office applications

Excellent interpersonal skills, with the ability to negotiate and handle challenging conversations tactfully.