Key Responsibilities

Administration – 60%

• Manage day-to-day office operations, supplies, and facilities.
• Coordinate logistics for meetings, workshops, and travel (venue booking, transport, accommodation).
• Maintain filing systems (physical and digital) for contracts, staff records, and official correspondence.
• Provide ad hoc support on projects, events, and other tasks as assigned.
• Maintain office asset and inventory registers, ensuring timely updates.

Finance Support – 25%

• Process payment requests, staff reimbursements, and supplier invoices.
• Support petty cash management and ensure accurate record keeping.
• Assist in preparing simple reconciliations and collating monthly support documents for finance reports.
• File finance-related documents systematically for audit readiness.

Compliance & Support – 15%

• Ensure all administrative and financial activities comply with organizational policies.
• Assist in audit preparations and provide required documentation.
• Support procurement processes including vendor sourcing, quotations, and purchase orders.
• Participate in training sessions to improve finance and admin knowledge.

Qualifications &Competencies

• Bachelor’s degree or diploma in Business Administration, Office Management, Finance, or related field.
• Strong organizational and multitasking skills with attention to detail.
• Good communication and interpersonal abilities.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Basic exposure to finance or accounting is an advantage but not mandatory.
• Self-motivated, reliable, and eager to learn.