JOB PURPOSE

 The Assistant Administrator (Female Hostels) will be responsible in coordinating and  overseeing all activities programs in the hostels. She is responsible for managing and  maintaining a friendly environment in which each student can live and learn.

KEY DUTIES AND RESPONSIBILITIES

Be responsible for the health, hygiene and general welfare of the students residing in the halls of residence

Attending to all matters of health, sickness, diet, sanitation and cleanliness

Ensuring the students observe the rules framed from the guidance and maintenance of decorum

In liaison with security officer ensure security of the students in and around the halls of residence

Visiting the students at any time in their rooms for their welfare and safety.

Supervising the maintenance of the hostel facilities provided and plan for upgrading and maintenance of these facilities in the halls.

Arbitrating and or mediating between students disputes thus ensuring good order and behavior

Available for “call of duty” whenever required, which provides emergency cover in the evenings and weekends.

Assisting the hostel administrator with admission of the new students

Addressing grievance and complaints from the students

Providing the relevant information about the students whenever it is required.

Coordination of provision of health services

In liaison with the health officer, offering appropriate first aid support

Taking part in implementation of fire drills, crime prevention and health and safety awareness initiatives

Responding to on - site emergencies (burst pipes, broken windows, burglaries,  locked out rooms etc.

Maintaining accurate records and writing reports to help identify trends that may require action.

Coordinating with management in framing policies, rules and regulation

Any other duties assigned from time to time.

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED

Must have a Bachelor’s Degree in any Social Sciences

Must have Excellent Organizational, interpersonal skills and communication skills.

Must have Excellent Computer applications: - MS Word, Microsoft Access (Database), MS Power point, MS Excel (Spreadsheet

Must have excellent report writing skills

Must have excellent negotiation and problem-solving skills

Must have a minimum of two years’ experience in student’s affairs department or working with the youth