DUTIES & RESPONSIBILITIES

H.R. Planning, Recruitment & Staffing.

Adhere to the set manpower plan per department.

Ensure recruitment of strategic candidates as per policy.

Conduct reference for all new staff joining except for FLPs.

Adhere to the set recruitment procedures as per human resource SOP.

Ensure new employee onboarding process is done within 7 days from date of joining.

Adhere to separation/exit procedures.

Ensure all staff have valid contracts.

Human Resource Automation.

Ensure all staff data is well captured in the HRIMS.

Ensure full utilization of HRIMS by all staff.

Policy Sensitization.

Quarterly policy sensitization to all staff.

100% implementation of approved policies.

Learning & Development.

Implement the training calendar.

Conduct training needs analysis.

Quarterly training on Product knowledge.

Ensure timely induction of new staff by ExCom.

Ensure biannual product communication.

Ensure QMS Continuous sensitization.

FLP Management.

Ensure Timely FLP onboarding within 2 weeks of exit of the previous cohort.

Implement internship activities (rotation, training, projects, CSR) bi-annually.

Conduct one alumni event annually.

Participate in career events in colleges & universities bi-annually.

H.R. Internal Staff Experience.

Conduct staff engagement forums, i.e. town halls, meetings.

Conduct team activities.

Conduct pulse surveys.

Coordinate ExCom quarterly staff townhalls.

Implement the quarterly staff calendar of activities.

Annual renewal of staff professional membership association.

Close disciplinary matters within 28 working days from date of compliant submission.

Staff Records Management.

Ensure all staff files are up to date, accurate and in the right format.

Confidentiality of all employee records.

Daily filling of all related employee documents.

Ensure all employees have statutory information.

Ensure all files have company requirements.

Leave Management.

Ensure all departments have annual leave plans.

Ensure all leaves adhere to the leave application procedure.

Ensure annual leave roll over per staff is 10 days.

Ensure annual leave liability role over is Kshs.300,000/-

Company Medical Cover Management.

Ensure all employees are timely added to the company medical cover.

Timely correspondences to medical cover providers for any medical matter that may arise.

Timely renewal of medical cover.

Biannual feedback on medical-cover performance.

Performance Management.

Conduct timely biannual performance evaluation.

Ensure the use of approved dashboards (objectives) for performance evaluations.

Ensure timely probation evaluations.

Ensure timely contract renewal evaluations.

Payroll & Benefits Administration.

Ensure timely staff join pension as per policy.

Coordinate staff pension and medical with service providers.

Correct and accurate remuneration data in the payroll system.

Timely remuneration processing and banking.

Correct and accurate statutory deductions.

Ensure statutory data is in the payroll system.

Ensure correct monthly payments of statutory.

H.R. QMS Management.

Annual HR SOP review.

Annual HR forms review.

Biannual risk review.

Biannual stakeholder matrix review and engagement.

Biannual supplier evaluation.

KEY PERFORMANCE INDICATORS:

100% staffing as per manpower plan.

100% implementation of HRIMS.

Quarterly policy sensitization & implementation.

100% implementation of training calendar.

Biannual FLP cycle.

Zero staff complaints on customer service.

Up-to-date staff records.

100% implementation of leave plan.

100% functional medical cover.

100% functional performance management.

Timely payroll administration.

100% compliance to QMS & company requirements.

QUALIFICATIONS:

Bachelor’s degree in social science, HRM, HRD.

Higher Diploma in Human Resources Management.

5 years of progressive experience in a similar position in a busy work environment.

Member of IHRM.

Knowledge of Kenya labor laws.