Job Description

Meticulously manage complex executive calendars and coordinate high-level meetings with internal and external stakeholders, ensuring optimal time utilization

Orchestrate domestic and international travel arrangements with precision, including flights, accommodations, and detailed itineraries

Craft and edit critical correspondence, presentations, and reports with impeccable accuracy and attention to detail

Strategically plan and execute meetings, conferences, and events, overseeing all logistical aspects and catering requirements

Serve as a primary liaison between executives and employees, clients, and other external partners, maintaining the highest standards of professionalism

Exercise utmost discretion in handling confidential and sensitive information, recognizing the critical nature of executive-level communications

Efficiently manage and prioritize incoming communications, including calls, emails, and correspondence, responding appropriately and expeditiously

Implement and maintain robust filing systems, ensuring meticulous organization of both digital and physical documents

Undertake special projects and execute ad hoc tasks as assigned by executives, demonstrating adaptability and commitment to organizational goals

Qualifications

Bachelor's degree in Business Administration or related field preferred, with 1-2 years of experience as an Executive Assistant or in a similar role supporting C-level executives

Exceptional verbal and written communication skills, strong organizational abilities, and excellent interpersonal skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Demonstrated ability to handle multiple priorities, solve problems, and adapt to changing environments

Discretion and ability to handle confidential information with integrity

Experience with travel arrangements and calendar management

Familiarity with Nairobi's business environment and loca

l customs is a plus