PRIMARY RESPONSIBILITIES
- Based in Nairobi, Kenya, the Short-Term Finance Officer will be a full-time member of the Adeso Finance team and will play a crucial role in supporting the finance affairs of Adeso and its subsidiaries and work closely with the Finance Manager with the following responsibilities:
Financial Management & Reporting:
- Support in the preparation of accurate financial records for the organization, ensuring timely and accurate preparation of financial statements, including income and expenditure reports, balance sheets, and cash flow statements.
- Support in the preparation monthly, quarterly, and annual financial reports for management and key stakeholders, ensuring they are accurate, transparent, and in compliance with both internal policies and donor requirements.
- Assist in the preparation of financial reports for donors, ensuring compliance with the specific requirements of each donor agreement and contract.
Budgeting & Financial Planning:
- Support the preparation of annual budgets and financial forecasts, ensuring alignment with organizational goals and donor expectations.
- Regularly track and monitor budget performance, identifying variances and providing solutions to ensure projects and programs stay within budget.
- Provide financial insights and analysis to program managers and leadership teams to support informed decision-making.
Cash Flow & Treasury Management:
- Support in the management of the organization’s cash flow, ensuring adequate liquidity for day-to-day operations and program activities.
- Reconcile bank accounts, monitor cash balances, and prepare cash flow forecasts.
- Ensure timely and accurate processing of accounts payable and receivable, and manage relationships with suppliers and contractors to maintain smooth financial operations.
Ledger Reconciliation:
- Ensure that all ledger accounts are reconciled regularly, verifying the accuracy and consistency of financial data.
- Identify discrepancies or errors in the ledger and promptly resolve them to maintain accurate financial records.
- Support the Finance Manager in reviewing and finalizing the monthly and year-end ledger reconciliations.
Internal Controls & Compliance:
- Ensure adherence to internal financial controls, policies, and procedures, safeguarding the organization’s assets and resources.
- Collaborate with the Finance Manager to implement best practices in financial management and reporting.
- Assist with the preparation of audits (internal and external), ensuring that the organization is in full compliance with relevant financial regulations, donor guidelines, and statutory requirements.
Donor & External Reporting:
- Support in the preparation of detailed financial reports for donors, ensuring transparency and compliance with donor-specific regulations and guidelines.
- Track the use of restricted donor funds and ensure that all donor financial reports are submitted on time and in the required format.
- Support the development of proposals and financial budgets for new funding opportunities.
Accounts Payable & Receivable:
- Process and monitor the timely payment of invoices, vendor contracts, and any other outstanding financial obligations.
- Support the invoicing and collection processes for the organization's receivables.
- Ensure proper documentation for all financial transactions and that records are maintained for audit and compliance purposes.
Financial Systems & Capacity Building:
- Support the maintenance and improvement of the organization’s financial management systems to ensure efficiency and accuracy.
- Provide financial training and capacity-building support to staff across departments, ensuring that all employees understand financial processes and reporting standards.
- Identify opportunities to streamline financial processes and introduce new tools or systems to enhance operational efficiency.
SKILLS AND QUALIFICATIONS
- Undergraduate degree in a relevant subject.
- Minimum 5 years’ experience in Finance and Administration in non-profit and private sector organizations.
- Demonstrable knowledge in the following areas: compliance, donor rules and regulations, project management, logistics (including asset management, office management) procurement (including tendering processes, procurement plans).
- Excellent in both spoken and written English.
- Excellent analytical skills.
- Strong command of software applications, such as Microsoft Navison, Word processing, Excel, PowerPoint, etc.
- Experience in writing, rolling out and institutionalizing policies and procedures.
- Personal qualities of integrity and commitment to the mission of Adeso.
- Strong decision making, team building and negotiation skills.
- Excellent management, leadership and people skills.
Education: Diploma
Employment Type: Contract Based