Posted:10 hours ago
By:Hiring Kenya
Company Details
Industry:
Non-Profit Organization Management
Description:
FEWS NET, the Famine Early Warning Systems Network, is a leading provider of early warning and analysis on acute food insecurity. Created in 1985 by the US Agency for International Development (USAID) after devastating famines in East and West Africa, FEWS NET provides objective, evidence-based analysis to help government decision-makers and relief agencies plan for and respond to humanitarian crises. Analysts and specialists in 22 field offices work with US government science agencies, national government ministries, international agencies, and NGOs to produce forward-looking reports on more than 36 of the world's most food-insecure countries. The "NET" in our name represents our vast network of partners, ranging from collaborators in data collection and analysis to consumers of our reporting. Our products, published here on our website, include: monthly reports and maps detailing current and projected food insecurity timely alerts on emerging or likely crises specialized reports on weather and climate, markets and trade, agricultural production, livelihoods, nutrition, and food assistance We are active players in the humanitarian and development communities, participating in global committees to improve classification, remote sensing, and other aspects of food security analysis. We also support and conduct training and capacity-building for national early warning systems, weather services, and other agencies.
Job Description
Position Description
The Administrative Assistant (AA) is responsible for assisting the Regional Office Manager (ROM) in daily administrative work and financial matters relating to the project.
Responsibilities
The main responsibilities of the AA include, but are not limited to:
- Provides administrative support to the project and assists the ROM with record-keeping and bookkeeping
- Develops and maintains required administrative office systems
- Assists the ROM in handling the petty cash account
- Scans all the finance and administration files and keep the electronic filing system
- Maintains tax records and trackers and report taxes in a timely manner
- Oversees the purchase of office supplies and related items
- Maintains travel records and trackers including ticket reservations and visa process
- Maintains inventory tracker and oversees the maintenance of office equipment
- Maintains trackers and ensure the leave records are maintained in personal files
- Supervises the maintenance of the project’s filing system
- Serves as a liaison with home office as necessary
- Performs other administrative tasks assigned by supervisor to ensure efficient and smooth support to the project
Qualifications
- Fluency in written and spoken English required, local language skills desirable
- A bachelor’s degree in accounting, finance, or related field. Significant, directly related professional experience may be substituted for education experience.
- A minimum of three years of relevant experience in an equivalent position
- Prior international donor experience is preferred
- Familiar with MS Word, Outlook, PowerPoint, and Excel software
- Possesses excellent organizational and multi-tasking skills
- Excellent communication and interpersonal skills
- Ability to prioritize work assignments and exercise professional judgment required
Education: Degree, Diploma
Employment Type: Full Time
