Posted:Dec 9
By:Hiring Kenya
Company Details
Industry:
Education Management
Description:
The Aga Khan Academies are an agency of the Aga Khan Development Network (AKDN). The AKDN is a group of development agencies with mandates that include the environment, health, education, architecture, culture, microfinance, rural development, disaster reduction, the promotion of private-sector enterprise and the revitalisation of historic cities. AKDN agencies conduct their programmes without regard to faith, origin or gender. In 2000, His Highness the Aga Khan initiated the establishment of the Aga Khan Academies, an integrated network of schools to be located in countries across Africa, South and Central Asia, and the Middle East. When complete, the network of Academies will form a global learning community of about 18 schools in 14 countries. They will eventually serve approximately 14,000 girls and boys of exceptional calibre, graduating 1,500 students annually. The first Aga Khan Academy opened in Mombasa, Kenya in 2003, the second in Hyderabad, India in 2011 and the third in Maputo, Mozambique in 2013. The aim of the Academies is to develop future leaders with the skills and knowledge to support positive development in their societies. The Academies achieve this by recruiting exceptional young people from all backgrounds and providing them with the highest international standard of education. The academic programme offered by the Academies has been developed according to the principles of the widely-recognised International Baccalaureate (IB). The IB provides a challenging academic environment for students and allows their achievement to be measured against international standards. Each Aga Khan Academy campus is architect designed and purpose built. They feature state-of-the-art classrooms and resource areas, and extensive sports facilities. The Aga Khan Academies are committed to hiring the best educators and support staff from their local communities and from all corners of the globe.
Job Description
The position
The Procurement Clerk will be responsible for assisting the Procurement Manager, oversee the clerical work and procurement data managements and other procurement projects to ensure efficient and accurate procurement processes.
DUTIES AND RESPONSIBILITY:
- Process invoices for payment and submission to the Procurement Manager or Finance Department (as directed) including reconciliations.
- Assist with collecting data for the Procurement Manager of market trends of supplies in the market and supplies analysis.
- Assist with closing all open LPOs and orders, reporting on progress and filing.
- Follow up with various departments for work completion certificates.
- Supplier vetting – share the forms with the vendors, check if all documents have been received and filed.
- Assist with tabulating quotations and preparing the summaries and LPO’s.
- Assist with follow up of orders and liaison with the Stores team.
- Maintain and keep files for purchase orders, quotations and supplier vetting forms.
- Assist the Procurement assistant with tender processes for purchase of good and services.
- Maintain and update a register of suppliers
The requirements
- At least a Diploma in a Business-related field
- At least 1 year working experience in a similar field.
- Proficient in Microsoft Office programmes
- Good communication and interpersonal skills
- Attention to details
Education: Diploma
Employment Type: Full Time
