Admin and Project Management:

• Manage the CEO’s calendar scheduling.
• Work with the Chief of Staff to manage the CEO’s agenda and organize key meetings on behalf of the CEO.
• Support meeting management, including preparing agendas, attending to meeting logistics, travel arrangements and recording minutes.
• Assist with business reporting and analysis as required, supporting the Chief of Staff. This may be internal analysis as required by leadership, or for Africa and Global reporting requirements.
• Manage department supply inventory, including stationary, branded gear and OCEO amenities.
• Responsible for OCEO administrative tasks, including printing, submitting expense reports and managing invoices.
• Maintain OCEO records and manage document repository on MS Teams.

Stakeholder Management and Strategic Communications

• Support Chief of Staff with drafting and sending key communications on behalf of the CEO, including drafting official letters, emails and presentations.
• Drive external stakeholder management alongside Chief of Staff, including maintaining a client contact list for the CEO, setting up meetings, providing reference material ahead of client engagements and manage risk logistics related to external engagements i.e., BRMS.
• Play a key role in the coordination of staff engagements alongside the Chief of Staff, including town halls, CEO office hours, drink-ups, induction meetings etc.
• Support OCEO strategic initiatives as required.  

Qualifications

• A bachelor’s degree in a relevant field.
• Computer proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).
• At least 5 years of relevant work experience working in a corporate environment.