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Intern, Procurement

Nairobi, Kenya
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Company Details
Industry: Non-Profit Organization Management
Description: The International Union for Conservation of Nature (IUCN) is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together. Created in 1948, IUCN has evolved into the world’s largest and most diverse environmental network. It harnesses the experience, resources and reach of its 1,300 Member organisations and the input of some 16,000 experts. IUCN is the global authority on the status of the natural world and the measures needed to safeguard it. Our experts are organised into six commissions dedicated to species survival, environmental law, protected areas, social and economic policy, ecosystem management, and education and communication. The ability to convene diverse stakeholders and provide the latest science, objective recommendations and on-the-ground expertise drives IUCN’s mission of informing and empowering conservation efforts worldwide. We provide a neutral forum in which governments, NGOs, scientists, businesses, local communities, indigenous peoples groups, faith-based organisations and others can work together to forge and implement solutions to environmental challenges. By facilitating these solutions, IUCN provides governments and institutions at all levels with the impetus to achieve universal goals, including on biodiversity, climate change and sustainable development, which IUCN was instrumental in defining. Combined, our knowledge base and diverse membership make IUCN an incubator and trusted repository of best practices, conservation tools, and international guidelines and standards. As the only environmental organisation with official United Nations Observer Status, IUCN ensures that nature conservation has a voice at the highest level of international governance. IUCN’s expertise and extensive network provide a solid foundation for a large and diverse portfolio of conservation projects around the world. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being. They also produce a wealth of data and information which feeds into IUCN’s analytical capacity. Through their affiliation with IUCN, Member organisations are part of a democratic process, voting Resolutions which drive the global conservation agenda. They meet every four years at the IUCN World Conservation Congress to set priorities and agree on the Union’s work programme. IUCN congresses have produced several key international environmental agreements including the Convention on Biological Diversity (CBD), the Convention on International Trade in Endangered Species (CITES), the World Heritage Convention, and the Ramsar Convention on wetlands. We continue to help these conventions strengthen and evolve so that they can respond to emerging challenges. Our Member organisations are represented by the IUCN Council - the governing body. Headquartered in Switzerland, IUCN Secretariat comprises around 900 staff in more than 50 countries. Our vision A just world that values and conserves nature. Our mission Influence, encourage and assist societies throughout the world to conserve the integrity and diversity of nature and to ensure that any use of natural resources is equitable and ecologically sustainable. Our history IUCN was founded in October 1948 as the International Union for the Protection of Nature (or IUPN) following an international conference in Fontainebleau, France. The organisation changed its name to the International Union for Conservation of Nature and Natural Resources in 1956 with the acronym IUCN (or UICN in French and Spanish). This remains our full legal name to this day. Use of the name "World Conservation Union”, in conjunction with IUCN, began in 1990. From March 2008 this name is no longer commonly used.
Job Description

Consolidation of Procurement plans

Track the procurement plans to ensure procurements are done within the approved timelines

Publish quotations/RfPs as guided by the Regional Procurement Officer

Analyze quotations and present them to the relevant officials for approval as guided.

Preparation of requisitions/purchase orders to approved suppliers & ensure complete pack is attached to the PO in timely manner

Track and follow up purchase orders with suppliers to ensure timely delivery of goods and services

Preparation of specific supplier contracts and facilitation of the contracting process

Updating and tracking of contract register

Updating the procurement tracker and sharing reports on a weekly basis

Generate and avail relevant procurement reports.

In a timely manner, respond to user’s enquiries on procurement status.

Maintenance and updating of the pre-qualified supplier list

Maintenance and updating of debarred suppliers list.

Ensure the complete payment pack is scanned and available in the shared drive for reference.

Ensure efficient customer service delivery.

Communicate with vendors on tender award decisions

Perform other duties as may be assigned from time to time.

Requirement

 

Education;

 

Degree in Procurement and Supplies Management

A member of Kenya Institute of Supplies Management (KISM)

CIPS accreditation – Level 2

Work Experience;

 

Should have completed university within the last 2 years

Language Proficiency;

 

English

Core Competencies;

 

Transparency: Able to build trust and contribute to informed and responsible decision making by carrying out the work of IUCN in a transparent manner; provides clear guidance to ensure that objectives and desired measurable results are understood by members of the team.

Inclusiveness: Understands and accepts cultural diversity, and provide a tolerant, positive and supportive working environment that fosters respect for diversity, demonstrates ability to work in a multicultural, multiethnic environment and to maintain effective working relations with people of different nationalities and cultural backgrounds.

Professionalism: Promote the organization’s interests, objectives and values in a diligent and professional manner.

Accountability: Takes responsibility for individual and collective actions, promotes the IUCN One Programmed approach.Functional competencies;

High professional ethics and integrity

Good interpersonal and organizing skills

Strong communication skills.

Presentational skills

Strong analytical skills

Willingness to learn and ability to work in a collaborative and inclusive manner.

 

Education: Degree, Diploma
Employment Type: Full Time
Contact Information
Name: Kenyan Jobs

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