Sreekumar G.S

Senior Document Controller

Dolphin Trading & Investment LLC

2010 - 2021

Muscat, Oman

 Developed and managed the project document management and control process, ensuring compliance with project services, standards, specifications, and procedures, utilizing the Company’s Document Management System.
 Managed the full spectrum of document control activities for multiple construction projects, including document creation, distribution, tracking, and archiving.
 Developed and implemented standardized document control procedures, resulting in improved efficiency and reduced errors.
 Ensured compliance with regulatory requirements by maintaining accurate and up-to-date records, coordinating audits, and facilitating inspections.
 Collaborated closely with project teams, clients, and subcontractors to streamline document flow and resolve any discrepancies or queries promptly.
 Implemented electronic document management systems, resulting in enhanced accessibility, version control, and document security.
 Provided comprehensive administrative support to project teams, including calendar management, meeting coordination, and preparation of reports and presentations.
 Led and coordinated a team of site document controllers, providing guidance, training, and performance evaluations.
 Maintained and administered the document management system, troubleshooting system issues and collaborating with IT teams for upgrades or enhancements.
 Ran and administered the company's document control system, controlling numbering, filing, sorting, and retrieval of electronically stored or hard copy documentation accurately and efficiently.
 Managed various aspects of document control, including document archiving, imaging, and retrieval of records as needed.
 Registered and maintained all relevant project documentation in the electronic Document Management System, ensuring proper organization and accessibility.
 Sorted and distributed incoming documents and organized and sent outgoing documents.
 Collected inputs from clients, consultants, and sub-contractors, ensuring effective communication and collaboration.
 Oversaw and supervised site Document Controllers to meet site documentation requirements.
 Maintained updated records of all approved documents, drawings, and their distribution.
 Ensured controlled copies of the latest approved documents and drawings were distributed internally and externally to clients, consultants, and sub-contractors.
 Maintained all documents in the Document Control Office under safe custody, ensuring easy traceability and protection against damage or deterioration.
 Controlled issuance of documents, obtaining proper approval from senior authorities.
 Reviewed documents for completeness, accuracy, and authenticity.
 Generated various document control reports as required.
 Distributed received documents to concerned departments.
 Notified relevant parties to take appropriate action on pending documents or approvals.
 Ensured timely submission of various reports.
 Acted as custodian of all original documents.
 Collaborated with other documentation groups to streamline processes and improve efficiency.
 Provided high-level administrative support to the CEO and office.
 Managed the CEO’s calendar, scheduled appointments, and coordinated meetings, ensuring efficient time management.
 Created, edited and formatted construction-related documents, proposals, reports, and correspondence.
 Handled confidential and sensitive information with discretion and professionalism.
 Acted as the primary point of contact for internal and external, screening and prioritizing communications.
 Assisted in coordinating meetings, conferences and events.
 Maintained organized and up-to-to date records, files, and databases, ensuring easy retrieval and confidentiality.
 Managed travel arrangements for the CEO, including bookings and accommodations.
 Assisted in general office management duties, including ordering supplies and maintaining an efficient filing system.
 Supported the CEO in various special projects and initiatives, conducting research and preparing reports as assigned.
 Coordinated with project personnel and all departments based on CEO's instructions and requirements.
 Organized meetings and prepared and distributed meeting minutes.
 Coordinated with Project In-charges to address their requirements from the Head Office.
 Maintained cleanliness and orderliness in the working area

Secretary

Somac Contracting Co. Ltd

2008 - 2010

Dammam, Saudi Arabia

 Provided comprehensive secretarial support to the Country Manager, ensuring smooth operations and efficient functioning of the office.
 Organized meetings, including the preparation of meeting materials and the timely distribution of meeting minutes.
 Scheduled appointments and travel arrangements for Country Manager.
 Prepared and edited correspondence, reports, and presentations.
 Handled incoming and outgoing mail and distributed it accordingly.
 Maintained office files, records, and correspondence, ensuring easy accessibility for reference and effective office management.
 Ensured accurate record-keeping and file maintenance, while also overseeing the availability of all office facilities.
 Conducted thorough comparisons of quotations and successfully finalized suppliers for various projects.
 Managed office supplies and equipment inventory, placing orders as necessary.
 Assisted in organizing company events and meetings.
 Collaborated with different departments to ensure effective communication and coordination.
 Assembled, troubleshooted, and repaired computers, proficiently handling the installation and troubleshooting of various operating systems, software and printers.