Job purpose

The Senior Records Management Assistant is responsible for ensuring that bank and customer documents are appropriately filed and marked to action officers; controlling and opening of files and updating file index; ensuring security of information/files in the registry; up-dating and maintaining up-to-date file movement records.

Job Specification

• Ensuring that file covers are well maintained;
• Ensuring documents are carefully handled;
• Ensuring pending correspondence and bring-ups are checked and appropriate action taken;
• Ensuring mail are received, sorted, opened, and dispatched and related registers are maintained;
• Well maintained securities registers and jotters
• Initiating appraisal and disposal of files/documents in liaison with the relevant stakeholders;
• Ensuring security of information, documents, files and office equipment; and
• Ensuring security of files and documents; and
• Preparing disposal schedules and disposing dead files in accordance with relevant Government regulations.
• Any other duties that may be assigned from time to time.

Person Specification

For appointment to this grade, a candiate must have:-

• Four (4) years’ work experience preferably in bank environment of or a law firm
• Diploma in any of the following:- Records Management, Information Management, Information Science, or equivalent qualifications from a recognized Institution;
• Certificate in Computer Proficiency
• Excellent computer literacy, proficient in the Microsoft suite and other risk management tools.
• Knowledge of banking processes.
• Demonstrated results in work performance; and
• Fulfills the requirements of Chapter Six of the Constitution