Responsibilities

• Administrative Assistant Support (CEO)
• Manage CEO’s calendar, meetings, and scheduling
• Oversee inbox management and draft professional email communications
• Coordinate travel arrangements, itineraries, and related logistics
• Prepare presentations, reports, and internal documentation
• Track action items and follow-ups tied to executive initiatives
• Maintain strict confidentiality and practice high discretion
• Assist with coordinating shipping needs and vendor communication
• Bookkeeping Support (CFO)
• Record and reconcile financial transactions
• Manage accounts payable and receivable
• Prepare and send invoices; track incoming payments
• Follow up on outstanding payments professionally
• Reconcile bank and credit card statements
• Support payroll coordination and contractor payments
• Assist with month-end close activities
• Maintain organized and audit-ready financial records
• Strongly preferred- SaaS bookkeeping experience
• Operational Support
• Maintain organized digital filing systems
• Support vendor and contract tracking
• Assist with process documentation and SOP updates
• Coordinate cross-functional administrative tasks as needed

Qualifications

• Minimum 5 years of bookkeeping experience
• Proven experience with QuickBooks or similar accounting platforms
• Strong proficiency in Excel or Google Sheets
• Excellent written and verbal English communication
• High level of discretion, professionalism, and emotional intelligence
• Ability to prioritize, multitask, and manage deadlines
• Comfortable working directly with senior leadership
• Able to handle travel arrangements and shipping coordination
• French language skills are a plus
• Spanish not required