DUTIES AND RESPONSIBILITIES

Stock Collection & Monitoring

• Collect daily, weekly, and monthly stock and sales data from each assigned shop
• Monitor stock movement across all outlets to ensure accuracy and availability
• Ensure all stock entries and exits are properly documented

Stock Auditing & Reconciliation

• Conduct routine and surprise physical stock counts in all shops
• Reconcile physical stock with system stock and sales records
• Identify, document, and explain variances, shortages, or overages
• Follow up on unresolved discrepancies with shop attendants and supervisors

Stock Analysis & Reporting

• Analyze stock levels to determine optimal reorder quantities
• Identify fast-moving, slow-moving, and dead stock items
• Analyze sales trends to support demand planning
• Prepare clear stock audit, variance, and performance reports for management

Loss Prevention & Control

• Detect potential pilferage, damages, expiries, or operational errors
• Investigate causes of stock losses and recommend corrective actions
• Enforce stock control procedures to minimize wastage and theft
• Ensure damaged or expired stock is properly recorded and reported

System & Process Compliance

• Ensure stock data in the system matches physical inventory at all times
• Verify proper use of inventory systems and stock cards at shop level
• Support shop staff in following correct stock handling and recording procedures
• Recommend improvements to inventory management processes

Operational Support

• Coordinate with procurement and operations teams on stock replenishment
• Support shop openings, transfers, and stock redistribution between branches
• Train shop staff on basic stock control and audit procedures where required

General Duties

• Maintain high levels of integrity, confidentiality, and accountability
• Submit accurate and timely reports
• Perform any other duties assigned by management related to inventory control

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Diploma or Certificate in Procurement, Supply Chain, Business, Accounting, or related field
• Proven experience in stock control, inventory management, or auditing (added advantage)
• Strong analytical and reporting skills
• High level of accuracy and attention to detail
• Basic computer skills (Excel and inventory systems)
• Good communication and interpersonal skills
• Ability to work independently and across multiple locations
• Integrity and accountability are mandatory