Job Purpose: Our client is a dynamic and rapidly growing organization with multiple businesses under their umbrella including Construction and Manufacturing business based in Kisumu. They pride themselves in innovation, leadership, and excellence in every facet of their operations. They are seeking a dedicated and experienced Executive Assistant to provide unparalleled support to the CEO.

The Executive Personal Assistant will play a critical role in facilitating the success of the CEO by providing comprehensive administrative, organizational, and strategic support. This individual will collaborate closely with the CEO to ensure smooth operations across various businesses, manage high-priority tasks, and enhance overall efficiency.

Roles & Responsibilities

• Executive Support: Act as a trusted partner to the CEO, managing their day-to-day activities, schedule, and priorities.
• Calendar Management: Coordinate and manage complex schedules, appointments, and meetings, balancing both personal and professional commitments.
• Communication Liaison: Handle correspondence, emails, and phone calls, ensuring timely and effective communication on behalf of the CEO.
• Operations: Support the CEO in ensuring smooth running of various business operations including receiving and reviewing reports from key, members of the team.
• Business Coordination: Work closely with multiple business units to ensure seamless coordination, information flow, and alignment with the CEO's strategic vision.
• Travel Arrangements: Plan and arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Meeting Preparation: Prepare materials, agendas, and presentations for meetings, ensuring the CEO is well-equipped for successful engagements.
• Document Management: Organize and maintain important documents, contracts, reports, and presentations, ensuring easy accessibility.
• Confidentiality: Handle sensitive information with the utmost discretion and maintain a high level of confidentiality at all times.
• Project Management: Assist in managing and coordinating various projects and initiatives, ensuring deadlines are met and objectives are achieved.
• Problem Solving: Proactively identify and resolve challenges, bottlenecks, and obstacles to support the CEO's decision-making process.
• Networking: Build and maintain relationships with key stakeholders, clients, partners, and other executives within the organization.
• Event Coordination: Assist in planning and organizing events, conferences, and company gatherings as needed.Top of Form

Required Skills & Qualifications

• Bachelors degree in business administration or any relevant degree.
• Experience in Operations will be an added advantage.
• At least 5 years of experience holding similar position.
• Must be mature, professional with strong work ethic.
• Excellent organizational and time management skills, with a demonstrated ability to manage multiple priorities effectively.
• Experience working in the construction/manufacturing industry is desirable.
• Proficiency in using MS office packages.
• Excellent report writing skills.
• High level of verbal and written communications skills.

Competence

• Team work.
• Excellent organizational skills.
• Result oriented and goal driven.
• Excellent customer service.
• Following instructions and procedures.

Interested?

Apply directly through Our website Careers Page or email your CV to vacancies@gaprecruitment.co.ke

N.B. If you're emailing us directly, remember to insert in the email subject line Executive  Assistant Kisumu for consideration by Wednesday 23rd August 2023.