Job Title: Invoicing Clerk

Location: Nairobi, Kenya

Industry: Consulting

Category: Accounting, Audit, Finance

Employment Type: Full-time

Salary: Kshs. 20,000 + kshs. 1,000 AIRTIMES

Job Summary

We are seeking a detail-oriented and organized Invoicing Clerk to join our finance team. The successful candidate will be responsible for managing the billing process, ensuring accurate and timely invoicing, and maintaining customer records.

Key Responsibilities

• Prepare and issue invoices to clients in a timely and accurate manner.
• Verify and reconcile billing data to ensure consistency with financial records.
• Manage customer accounts, including updating billing information and resolving discrepancies.
• Coordinate with other departments to gather necessary information for billing purposes.
• Maintain organized and up-to-date billing records for audit purposes.
• Assist in the preparation of monthly financial reports related to invoicing activities.

Invoice Generation & Management:

• Prepare and issue invoices to clients in a timely and accurate manner.
• Verify invoice details, ensuring consistency with purchase orders and delivery notes.
• Track invoice status and follow up with clients on pending payments.
• Correct errors in invoices or reissue them as necessary.

Credit Note Handling:

• Generate and process credit notes in the ERP system as required.
• Maintain accurate records of all credit note transactions.
• Reconcile credit notes with customer accounts and liaise with internal teams to resolve discrepancies.

Record Keeping & Documentation:

• Organize, file, and maintain all accounting documents, invoices, receipts, and related paperwork.
• Ensure that all records are complete, up-to-date, and compliant with company policies.
• Assist in audits by providing required documents and information promptly.

ERP & Financial System Management:

• Update customer accounts, invoices, and transactions in the ERP system accurately.
• Generate reports from the ERP system as requested by the finance manager.
• Identify and report discrepancies in system records to the accounting team.

Communication & Coordination:

• Respond professionally to client inquiries regarding invoices or payments.
• Liaise with internal departments such as sales, procurement, and finance to ensure invoice accuracy.
• Escalate unresolved issues to the supervisor or finance manager promptly.

 Administrative Support:

• Assist the finance team with general accounting tasks as needed.
• Maintain email correspondence related to billing, client communication, and internal finance operations.
• Support month-end closing activities, ensuring all transactions are accurately recorded.

Requirements

• Diploma in Accounting, Finance, or a related field.
• 5 years proven experience in billing management or a similar role.
• Strong attention to detail and excellent organizational skills.
• Proficiency in accounting software and MS Office Suite, particularly Excel.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

Perks and Benefits

• Competitive salary package of Kshs. 20,000
• Opportunities for professional growth and development.
• Friendly and supportive work environment.
• Access to comprehensive training programs.

If you are a dedicated and proactive individual with a passion for finance and billing management, we invite you to join our dynamic team at Brites Management Services.