Key Responsibilities:

Document Verification & Tariff Classification

• Scrutinize all shipping and customs documents to ensure accuracy and correct Customs tariff classifications before preparing entries.
• Verify product descriptions, quantities, and values to ensure consistency with supporting documentation (invoices, bills of lading, and product release orders).
• Prepare and lodge import and export declarations in the ASYCUDA and ICMS systems for all oil consignments.
• Compile and verify documentation: commercial invoices, bills of lading, certificates of quality/origin, product transfer documents (PTDs), and pipeline movement tickets.
• Declaration of the Tr812s for loaded trucks at kpc Depots, T800S, T830S to enable loading of trucks and ensuring that declaration is done in a timely manner to enable release of trucks.
• Accurately classify oil products (AGO, PMS, Jet A-1, LPG,etc.) under the correct Harmonized System (HS) codes to determine proper duty and tax obligations..
• Compile and verify documentation: commercial invoices, bills of lading, certificates of quality/origin, product transfer documents (PTDs), and pipeline movement tickets.
• Handle declarations at key entry and storage points, including:
• KPC Depots: Nairobi, Eldoret, Kisumu, Nakuru 
• Client & Importer Coordination
• Liaise with importers and oil marketers to resolve issues relating to tariff codes, product specifications, or documentation discrepancies.
• Ensure all communications, clarifications, and adjustments are formally recorded for accountability and audit purposes.
• Customs Declaration Preparation
• Prepare and submit accurate import and export declarations in the KRA iCMS system (and other relevant systems) in a timely manner upon receipt of full documentation.
• Ensure entries are completed promptly for consignments whose vessels have already arrived or are due for clearance.
• Risk Management & Problem Resolution
• Identify and mitigate compliance risks such as misdeclarations, quantity variances, or delayed entries.
• Tariff Dispute Resolution
• Provide professional input and support during tariff classification disputes or customs queries raised in the clearance process.
• Coordinate with Customs authorities to facilitate prompt resolution and maintain compliance.
• Regulatory Compliance Monitoring
• Stay constantly informed of changes in customs laws, tariffs, and import/export procedures, and ensure company processes remain compliant.
• Implement updated requirements from KRA, URA, EPRA, KPC, and other regulatory agencies as applicable to petroleum products.

Job Requirements

Qualifications & Competencies:

• Diploma or Degree in Clearing & Forwarding, Customs Administration or a related field.
• Minimum 6-8 years of experience in customs documentation and clearance, preferably within the oil industry
• Advanced knowledge of ICMS,Asycuda, and related customs clearance systems.
• Sound knowledge of tariffs, HS codes, trade agreements, and oil and gas import/export compliance requirements.
• Strong attention to detail with the ability to handle high-volume documentation accurately and efficiently.
• Understanding of declaration processes, with specific knowledge of petroleum product declaration.
• Excellent communication skills for effective liaison with customs officials, agents, and internal teams.
• Ability to work under pressure and within tight timelines in a dynamic operational environment.