Duties and responsibilities

° Source and implement a digital events platform for all CIFOR-ICRAF digital and hybrid events.

° Develop and execute full communications plans for each event, including briefs, editorial agenda, run-of-show, speaking notes and leading on the communications strategy.

° Liaise with CIFOR-ICRAF scientists to prepare and to assist in drafting concept notes related to CIFOR-ICRAF campaigns, events, online initiatives including events of global significance, Global Landscapes Forum events and regional and thematic events.

° Provide full events planning, implementation, reports, and logistical service to CIFOR-ICRAF’s themes and regions and prepare event reports and lessons learnt for knowledge management.

° Build a global events program.

° Manage and report on events budgets.

° Hire and manage event subcontractors.

° Manage consultants and staff involved in CIFOR-ICRAF’s global events and ensure effective coordination with scientists and the Communications, Outreach and Engagement unit.

° Serve as a focal point, develop, and manage relationships with stakeholders and partners and organizations related to conferences.

° Manage the preparation and execution of all conference contracts.

° Coordinate the CIFOR-ICRAF’s Events Management System, events webpage and events calendar and conduct research to build a more comprehensive event portfolio for the institution to maximize its impact and influence in the agriculture and forestry sectors, and beyond.

° Work closely with fellow CIFOR-ICRAF COE team members

Education, knowledge and experience

° A degree in communications or a related discipline

° At least 5 years experience in global conferences, events planning, logistics and budget management

° Experience in coordinating large conferences involving senior government ministers and in managing attendances of more than 1,000 participants.