DUTIES AND RESPONSIBILITIES

Inventory Monitoring & Management

• Continuously track and monitor stock levels to ensure optimal inventory levels are maintained across all storage locations.
• Identify and report on stock discrepancies, damages, expiries, or loss, and recommend corrective action.
• Update stock records accurately in the inventory management system (ERP) in real-time to reflect actual inventory status.

Stock Movement Recording

• Accurately document all inbound (receiving), outbound (dispatch), and internal stock movements (transfers, adjustments).
• Ensure all goods received are properly counted, inspected, labeled, and entered into the ERP system.

Stock Reconciliation & Auditing Support

• Conduct regular stock reconciliations, including cycle counts and periodic physical stock takes.
• Investigate variances between physical and system stock and implement solutions to prevent recurrence.
• Assist in preparing and supporting internal and external stock audits, ensuring full compliance with audit requirements.

Reporting & Documentation

• Prepare daily, weekly, and monthly inventory reports, including stock valuation, usage trends, reorder alerts, and aging reports.
• Maintain accurate and up-to-date records of all inventory transactions and activities for reference and compliance.

ERP and System Management

• Operate and maintain the ERP inventory module (preferably Microsoft Dynamics Navision or similar systems).
• Generate system-based inventory reports and assist with system upgrades, testing, or implementation of new features.

Stock Organization & Housekeeping

• Ensure all stock is correctly labeled, shelved, and organized based on product type, batch, and expiry.
• Maintain a clean, safe, and orderly warehouse or stockroom environment in line with safety standards.

Collaboration & Communication

• Liaise with procurement, sales, and warehouse staff to coordinate stock replenishment and dispatch needs.
• Notify relevant departments of stock shortages, delivery delays, or supply issues that could impact operations.

Inventory Controls & Compliance

• Implement and enforce inventory control procedures to reduce waste, obsolescence, and theft.
• Ensure compliance with company policies, health and safety regulations, and relevant industry standards.

Process Improvement

• Continuously identify areas for improvement in stock management practices and suggest process enhancements.
• Support the development and implementation of best practices in inventory management.

Product Lifecycle Monitoring

• Track slow-moving, obsolete, or soon-to-expire products and initiate clearance, redistribution, or disposal processes as necessary.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Diploma or Degree in Warehouse Management, Logistics, Business Administration, or a related field
• At least 1–2 years of relevant experience in stock control or inventory management
• Proficiency in using ERP systems (experience with Navision is a strong advantage)
• Strong computer literacy, particularly in MS Excel and inventory software
• Good understanding of stock control principles and supply chain processes