JOB PURPOSE:

Majority of the time, the job holder will be devoted to ensuring the office runs smoothly i.e. logistics, vendor management, facility sourcing, travel coordination, and operational facility setup. Additionally, he/she will also handle specific HR functions including onboarding, statutory deductions, coordinating with HR agencies for outsourced staff, recruitment coordination, and assisting with payroll management.

ROLES AND RESPONSIBILITIES:

Administrative / Operations (Core Duties)

Manage daily office operations: supplies, equipment, facilities, and vendor relationships.

Coordinate travel arrangements and accommodation for staff and visitors.

Source, negotiate, and manage operational facilities: warehouses, showrooms, and other infrastructure needed for SUN Mobility’s operations.

Handle billing/invoicing support and basic finance-related tracking or vendor payment follow-ups.

Maintain organization of physical and electronic filing systems, records, and administrative documentation.

Ensure office compliance with safety, cleanliness, and logistical standards

Targeted HR Tasks (Supporting Duties)

Oversee employee onboarding: preparing contracts/documents, coordinating orientation processes

Manage statutory deductions: ensure correct calculations and timely remittances for PAYE, NSSF, NHIF etc.

Coordinate recruitment logistics via HR agencies or external partners, manage outsourced/temporary staff contracts and compliance.

Assist with payroll data gathering and follow-up to ensure payroll is processed accurately and on schedule.

EDUCATIONAL QUALIFICATIONS & EXPERIENCE:

Bachelor’s degree in Business Administration or related field.

2-5 years in administration or operations, with experience in office management, vendor coordination, logistics, and facility management.

Exposure to billing or basic finance tasks.

Basic IT skills, including Microsoft Office; comfortable learning internal systems.

Familiarity with Kenyan labour laws and statutory deduction systems (PAYE, NSSF, NHIF) is a plus.

Experience liaising with external service providers or HR/recruitment agencies.

Key Skills and Attributes:

Strong administrative aptitude and high attention to detail.

Excellent organizational and time-management skills; ability to multitask and prioritize under changing conditions.

Good vendor negotiation and coordination skills.

Strong communication skills, both verbal and written.

Integrity and ability to handle confidential information (especially HR/payroll related).

Problem-solving mindset; proactive, resourceful, and able to work independently.