Key responsibilities

Filing of Financial Documents

Filing of Financial Documents Ensuring that payment requests are in line with the finance procedures and that the procedures used to guide the financial operations in the office.

Maintain accurate filing of financial documents including invoices, receipts, bank statements, financial reports, and contracts

Ensure all documents are filed in accordance with Trócaire’s record retention policies and procedures.

Ensure all documents are fully signed, stamped and completely supported.

Categorize and index files in an organized manner for easy retrieval and audit purposes

Document Retrieval

Retrieve financial documents when requested by the finance team or management.

Ensure timely and efficient document retrieval for financial reporting, audits, or other requirements.

Data Entry and Documentation

Assist in data entry for accounting purposes, ensuring accuracy and completeness of records.

Ensure all documents are accurately recorded and indexed.

 Archiving of Records 

Archive outdated records and documents as per guidelines.

Ensure that archived documents are properly labeled, stored, and can be easily retrieved when needed.    Ensure all filing activities are in compliance with local financial and regulatory requirements.

Assist in the preparation of documents for audit purposes by ensuring all required documents are properly filed and organized.

Work closely with other team members within the finance department to ensure efficient handling of documents and filing processes.

General Administrative Support

Provide administrative support to the finance department by assisting with clerical duties as needed.

Assist in any other tasks as directed by the Programme Finance Manager.

Safeguarding Programme Participants-Children & Adults

Trócaire is committed to safeguarding people within our programmes from exploitation and abuse and has specific policies on this commitment (including a Global Code of Conduct) which outlines the expected behaviour and the responsibility of all staff, consultants and other organisational representatives. More information on Trócaire’s safeguarding policies available here.

Diversity and inclusion

We welcome diverse applicants to join our inclusive workforce.

Trócaire is an equal opportunities employer. We are an organisation that embraces diversity and inclusion. We welcome applicants from diverse backgrounds to bring their experiences and perspectives to Trócaire.

Diversity and Inclusion statement available here

Requirements

Diploma/ Certificate in finance related field and/ or CPA Section 11

Minimum 1 year experience in a similar role

Strong computer skills, including in use of accounting software and MS office programs (Word, Excel, Outlook).

Ability to work independently while also being a strong team player.

Strong organisational skills, initiative, and ability to prioritise work.

Ability to perform several tasks with attention to detail.

Excellent communication skills (oral and written) to team members and partners.

 Ability to maintain outstanding working relationships.

 Strong problem solving and analytical skills.

 Ability to show initiative and take responsibility.

 Ability to work both independently and as part of teamwork.

 Possesses an unwavering sense of integrity.

 Ability to engage effectively and respectfully with a diverse group of team members and partners.

 Commitment to, and understanding of, Trócaire’s aims, values and principles, including a commitment to principles of partnership, rights-based approaches, social justice and development.

Knowledge of the Somali language and Environment is an added advantage