Posted:8 hours ago
By:Hiring Kenya
Company Details
Industry:
Non-Profit Organization Management
Description:
The International Union for Conservation of Nature (IUCN) is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together. Created in 1948, IUCN has evolved into the world’s largest and most diverse environmental network. It harnesses the experience, resources and reach of its 1,300 Member organisations and the input of some 16,000 experts. IUCN is the global authority on the status of the natural world and the measures needed to safeguard it. Our experts are organised into six commissions dedicated to species survival, environmental law, protected areas, social and economic policy, ecosystem management, and education and communication. The ability to convene diverse stakeholders and provide the latest science, objective recommendations and on-the-ground expertise drives IUCN’s mission of informing and empowering conservation efforts worldwide. We provide a neutral forum in which governments, NGOs, scientists, businesses, local communities, indigenous peoples groups, faith-based organisations and others can work together to forge and implement solutions to environmental challenges. By facilitating these solutions, IUCN provides governments and institutions at all levels with the impetus to achieve universal goals, including on biodiversity, climate change and sustainable development, which IUCN was instrumental in defining. Combined, our knowledge base and diverse membership make IUCN an incubator and trusted repository of best practices, conservation tools, and international guidelines and standards. As the only environmental organisation with official United Nations Observer Status, IUCN ensures that nature conservation has a voice at the highest level of international governance. IUCN’s expertise and extensive network provide a solid foundation for a large and diverse portfolio of conservation projects around the world. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being. They also produce a wealth of data and information which feeds into IUCN’s analytical capacity. Through their affiliation with IUCN, Member organisations are part of a democratic process, voting Resolutions which drive the global conservation agenda. They meet every four years at the IUCN World Conservation Congress to set priorities and agree on the Union’s work programme. IUCN congresses have produced several key international environmental agreements including the Convention on Biological Diversity (CBD), the Convention on International Trade in Endangered Species (CITES), the World Heritage Convention, and the Ramsar Convention on wetlands. We continue to help these conventions strengthen and evolve so that they can respond to emerging challenges. Our Member organisations are represented by the IUCN Council - the governing body. Headquartered in Switzerland, IUCN Secretariat comprises around 900 staff in more than 50 countries. Our vision A just world that values and conserves nature. Our mission Influence, encourage and assist societies throughout the world to conserve the integrity and diversity of nature and to ensure that any use of natural resources is equitable and ecologically sustainable. Our history IUCN was founded in October 1948 as the International Union for the Protection of Nature (or IUPN) following an international conference in Fontainebleau, France. The organisation changed its name to the International Union for Conservation of Nature and Natural Resources in 1956 with the acronym IUCN (or UICN in French and Spanish). This remains our full legal name to this day. Use of the name "World Conservation Union”, in conjunction with IUCN, began in 1990. From March 2008 this name is no longer commonly used.
Job Description
MAJOR RESPONSIBILITIES:
- The role holder will be primarily responsible for the following:
- Timely processing & dispatch of purchase orders
- Tracking of annual Procurement Plans
- Tracking Purchase Requests and Purchase orders
- Procurement reports generate and avail relevant procurement reports; PRs progression status, LPO status and goods delivery status with various stakeholders.
- Maintenance and updating of the pre-qualified supplier list
SPECIFIC DUTIES:
- Procurement;
- Oversee project procurement functions to ensure value for money to the organization.
- Ensure transparency and integrity in the procurement processes in line with the procurement policies and guidelines.
- Consolidate and monitor procurement plans.
- Ensure correct implementation of procurement policy and guidelines.
- Participate in periodic review and updating of the supplier database which is able to adequately serve business needs.
- Learn grants compliance policies specific to individual donors.
- Prepare and share monthly reports to inform management decisions.
- Provide technical support to staff on procurement and operational processes and rocedures
- Prepare sourcing documents in line with the procurement policy and donor regulations.
- Prepare contracts, ensuring all approvals are obtained.
- Keep proper and an updated filling system for all procurement documents.
- Ensure contractual obligations are adhered to by all parties.
- Follow up and ensure timely delivery of requested supplies and materials and keep concerned project staff informed on the status of the delivery.
- Review and share the weekly procurement tracker.
- Timely and accurate submission of all financial documents to the finance department by the stipulated date to ensure Suppliers/service providers’ payments are done in a timely manner.
- Operations;
- Coordinate and schedule meetings, appointments, and internal/external events to ensure efficient use of time and resources.
- Handle a variety of administrative duties, such as filing, data entry, managing correspondence, and creating reports.
- Serve as a point of contact, responding to inquiries, relaying information, and maintaining effective communication channels with team members, clients, and vendors.
- Assist the line manager with daily administrative tasks, help implement new policies or procedures, and provide support for various projects.
- Monitor operational activities, analyze data to identify trends, and propose improvements to enhance efficiency and streamline processes.
POSITION REQUIREMENTS
Education.
- University degree in supply chain management, commerce or other related field.
- CIPS accreditation level 2
- Minimum of 2 years international procurement experience.
- Knowledge and understanding of public procurement policies.
- Solid Computer skills, including knowledge of MS Office applications. Knowledge of procurement applications is desirable.
- Excellent interpersonal and communication skills and solid organizational skills
- Ability to work effectively within a large, decentralized workforce and to operate effectively, with tact and diplomacy, in a multi-cultural, interdisciplinary environment.
- Willingness to travel.
- Experience in VAT exemptions procedures.
- Presentational and problem-solving skills.
Education: Degree, Diploma
Employment Type: Full Time
