Position  Description

The Procurement & Logistics Assistant will play a key role in supporting a donor-funded initiative aimed at strengthening enterprises and value chains in Kenya by enhancing competitiveness, improving market linkages, and promoting inclusive business practices. The position will provide operational support to program implementation, including efficient procurement processes, logistics coordination, and compliance with TechnoServe and donor policies. In addition, the role will assist with general program operations and field-based activities, working closely with program staff to ensure the smooth running of activities and the successful delivery of program objectives.

Key roles and responsibilities

Procurement

Support the procurement of goods and services in compliance with TechnoServe and donor policies.

• Prepare and issue Requests for Quotations (RFQs), support the evaluation of bids, and assist in vendor selection.
• Maintain accurate procurement records and ensure proper documentation for audit readiness.
• Monitor supplier performance and maintain an updated vendor database.

Logistics and Operations

• Coordinate logistics for field activities, workshops, and program events.
• Manage travel arrangements for staff and consultants, including transportation and accommodation.
• Support inventory management and ensure accountability for program assets.
• Liaise with service providers to ensure timely delivery of goods and services.
• Provide day-to-day operational and logistical support to program staff.

General Program Support

• Assist with field-based program activities, coordinating with staff and partners to ensure effective implementation.
• Support the planning and organization of events, trainings, and meetings.
• Ensure timely communication and updates are shared within the program team.
• Promote and uphold the principles, values, and objectives of the program.
• Perform other duties as assigned by the Program Manager.

Required Skills and Experience

• Bachelor’s degree in Procurement, Supply Chain Management, Logistics, Business Administration, or a related field.
• Minimum of 2–3 years’ experience in procurement and logistics, preferably within an NGO, international organization, or donor-funded project.
• Strong knowledge of procurement procedures, vendor management, and compliance with donor regulations.
• Proven experience in coordinating logistics for events, workshops, and field activities.
• Familiarity with inventory management and accountability of program assets.
• Excellent organizational and time management skills, with the ability to manage multiple priorities effectively.
• Strong interpersonal and communication skills, with the ability to collaborate across teams and with external partners.
• Proficiency in Microsoft Office applications; experience with procurement or ERP systems is an added advantage.
• High level of integrity, attention to detail, and commitment to compliance and transparency.
• Ability to work under pressure, adapt to changing priorities, and support field-based operations when required.

Core Competencies

• Integrity and honesty: Is widely trusted; seen as a direct, truthful individual; presents truthful information appropriately and helpfully; keeps confidences; admits mistakes; does not misrepresent himself or herself for personal gain.
• Team Work/ Relationships: Works co-operatively and flexibly with other members of the team with a full understanding of the role to be played as a team member and/or leader, to achieve a common goal. Ability to build and maintain effective relationships and networks.
• Learning attitude: Proactively takes advantage of opportunities to learn. Actively identifies new areas for learning; applies and shares new knowledge and skills appropriately.
• Diversity/Inclusiveness: Demonstrates an understanding and appreciation for diversity and supports diversity efforts. Interacts effectively and inclusively with people of all races, cultures, ethnicities, backgrounds, religions, ages, and genders.
• Communication: Expresses ideas effectively in individual and group situations. Listens effectively; shares information, ideas, and arguments; adjusts terminology, language, and communication modes to the needs of the audience; ensures accurate understanding; acts in a way that facilitates open exchange of ideas and information; uses appropriate non-verbal communication.
• Decision making/Problem Solving: Is able to analyse situations, diagnose problems, identify the key issues, establish and evaluate alternative courses of action, and produce a logical, practical, and acceptable solution. Can make effective decisions on a day-to-day basis, taking ownership of decisions, demonstrating sound judgement in escalating issues where necessary.
• Results-Oriented/ High Quality Deliverables: Stays focused on the efforts necessary to achieve quality results consistent with programmatic or departmental goals. Demonstrates the ability to achieve effective results; works persistently to overcome obstacles to goal achievement. Accomplishes tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; and accurately checking processes and tasks.
• Planning & Time Management: Establishes a course of action for self-and/or others to accomplish a specific goal. Effectively plans, schedules, prioritizes, and controls activities; identifies, integrates, and orchestrates resources (people, material, information, budget, and/or time) to accomplish goals. Prioritizes work according to the program or department’s goals, not just own job responsibilities; manages own time effectively.
• Business Acumen: The ability to use information, ask the right questions, and make decisions that make an impact on the overall business performance.