Roles and Responsibilities

Support ACT team with deliverables and documentation, manage project records, and coordinate payment processing

Organize and execute project events, including participant management, material preparation, and catering

 Assist with the procurement process, from obtaining quotes to following up on orders, and maintain office supply inventory

Support the planning of  meetings, workshops, and training sessions

Undertake various administrative and operational tasks, and other duties as assigned

Participate in pre-assignment training

Participate in at least 3 public engagement initiatives with Canadian audiences before, during, or after the assignment. Volunteers will be equipped with the tools, training, funds, and support to achieve these goals. Volunteers will also have to report on each of their public engagement activities through our Volunteer Information Portal. Virtual chats and individual check-ins can be booked with the Senior Public Engagement Officer throughout the course of their assignment and up to 2 years after to seek guidance and support with their public engagement activities

Submit reports as required by the partner organization and by WUSC.

Experience and Qualifications

A Diploma in Project Management, Public Management, Office Administration, or any other related field.

Minimum of 2 years proven work experience facilitating administrative and logistics support in an office setting; preferably experience facilitating administrative and logistics support for project coordination and implementation

Proficiency in MS Office (Word, Excel, Outlook)

Strong organizational and time-management skills. Flexibility, adaptability, excellent interpersonal skills and cultural sensitivity

Written and oral fluency in English.